Bid Manager

19 Mar 2017
18 Apr 2017
Contract Type
Full Time
Bid Manager - Bids & Tender, OJEUs, PQQ, CQ - Trowbridge

The Company

Spring Technology are currently working in partnership with a UK leading service provider based in Trowbridge for a professional and motivated Bid manager. You will be joining a vibrant team and work closely with internal and external source holders to source, track and support new business tendering opportunities.

The Role

You will manage all aspects of pre-ITT bid activity including OJEUs and all tender opportunities; you will also have line management responsibility for designated personnel co-ordinating PQQ and similar pre-ITT responses.

The Responsibilities

*Ensure Business Opportunities (Notices of Tenders and Procurements) are identified and tracked from a number of internal and external sources
*Ensure all Opportunities are logged, appraised and distributed as appropriate to the various Business Units, and their responses monitored and reported;
*Distribute all Invitations to Tender (and similar) to the relevant personnel and track their progress;
*Manage all pre-tender procedures and ensure correct actions are taken;
*Express interest when required via the medium stipulated within the specified deadline, including registration on internet portals with standard company information
*Forward questionnaires (and similar documents) obtained as a result of the above activity to the relevant personnel and track
*Manage own PQQ and CQ workload
*Develop and manage a deliverables schedule throughout the bid phase
*Monitor the bid schedule and actively chase outstanding/ late contributions
*Upload submission documentation to customer portals
*Organise submission despatch and delivery using couriers as necessary
*Produce (in conjunction with the individual businesses) Bid Allocation and Timescale Plans using MS Word & Excel (also MS Project occasionally), and distribute including Pricing preparation/ sign-off, deadlines for contributors and ensuring sufficient time for collating/ proofing/ checking and delivery
*Collate document responses, ensure all sections/ questions are answered and responses are consistent
*Manage the collation of response documents (including third-party responses) and clarification questions arising from these
*Ensure all bids are signed off in accordance with procedures and auditory standards prior to despatch.
*Arrange meetings as necessary, including telephone and video conference calls
*Locate and adapt appropriate collateral, standard and boilerplate documents
*Respond to general queries regarding opportunities, bids and notices via telephone and email as required
*Maintain Report of Weekly Activity and Output for Bid Team, keeping records of all activities and Business Opportunities
*Maintain Bid Team diary, allocating out PQQs, Tenders and Questionnaires in the absence of the Bid Production Manager
*Complete Framework Monthly Returns, liaising with Central Unit, Sales and Finance as necessary

The Requirements

*Sound IT knowledge of MS Office (Word and Outlook, in particular) and keyboard skills
*Line management experience including objective setting, performance monitoring and appraisals
*Administration experience, document production in particular
*Excellent written communication skills, specifically the use of grammar, punctuation, spelling & vocabulary, and presentation of text
*Exceptional attention to detail and the ability to edit and review documents under pressure;
*The ability to meet absolute deadlines and effectively manage a large, varied workload
*Experience of MS PowerPoint, Project & Access
*A degree or Higher Education qualification in Business Administration or similar discipline
*Formal procurement/ bids and tenders experience

*Proofreading/ copy editing ability or aspiration to develop these (or other bid related) skills

If you are keen to join one of the biggest and fastest growing companies in the UK please apply now for further information.

Spring Technology is acting as an Employment Business in relation to this vacancy.

Spring Technology is an Equal Opportunities employer; we welcome applicants from all backgrounds.