Bid Administrator

19 Mar 2017
18 Apr 2017
Contract Type
Full Time
Bid Administrator - Administration, Office, Powerpoint, Project - Trowbridge

The Company

Spring Technology are currently working in partnership with a UK leading service provider based in Trowbridge for an enthusiastic and energetic administrator who is keen to build a career in Bids and Tender. You'll be joining a vibrant team and assisting in the co-ordination of all tasks involved in the tender process.

The Role

You will support and work closely with our internal and external stakeholders to create highly presentable documentation which fulfil our customer's requirements. You will utilise your excellent administration and presentation skills to produce professional bid and tender documents.

The Responsibilities

*Bid preparation and supporting the Bid Co-ordinator in producing Bid Allocation and Timescale Plans using MS Word & Excel (also MS Project occasionally), and distribute including Pricing preparation/ sign-off, deadlines for contributors and ensuring sufficient time for collating/ proofing/ checking and delivery
*Develop and manage a deliverables schedule throughout the bid phase with guidance from the Bid Co-ordinator
*Assist in monitoring the bid schedule and actively chase outstanding/ late contributions;
*Assist in uploading submission documentation to customer portals
*Organise bid despatch and delivery using couriers as necessary
*.Support the Bid Co-ordinator in collating bid responses, ensuring all sections/ questions are answered and responses are consistent
*Assist the collation of tender response documents (including third-party responses) and clarification questions arising from these
*With guidance from the Bid Co-ordinator ensure all bids are signed off in accordance with procedures and auditory standards prior to despatch.
*Assist in arranging Bid, Qualification, Review and Sign-Off Meetings as necessary, including telephone and video conference calls
*Locate and adapt appropriate collateral, standard and boilerplate documents
*Respond to general queries regarding tenders via telephone and email as required
*Archive tenders, including emails and correspondence, comprising the audit trail
*Carry out general "housekeeping" on files, including directories and folders
*Carry out any ad hoc duties required by the Team as necessary
*Express interest in potential Bid opportunities if necessary
*Work alongside the Bid Co-ordinator to devise the required format and presentation of the tender response document in accordance with company policy and any tender instructions
*Assist in producing bid response documents to a high standard of quality, consistency and in accordance with company procedures and requirements

The Requirements

*A-Level or equivalent qualifications (including a minimum 5 GCSEs, including Maths & English at Grade C or above);
*Sound IT knowledge of MS Office (Word and Outlook, in particular) and keyboard skills
*Administration experience, document production in particular
*Excellent written communication skills, specifically the use of grammar, punctuation, spelling & vocabulary, and presentation of text
*Exceptional attention to detail and the ability to edit and review documents under pressure
*Strong verbal communication skills
*A disciplined, well organised and structured approach to managing bids and tenders as projects
*The ability to meet absolute deadlines and effectively manage a large, varied workload

If you are keen to join one of the biggest and fastest growing companies in the UK please apply now for further information.

Spring Technology is acting as an Employment Business in relation to this vacancy.

Spring Technology is an Equal Opportunities employer; we welcome applicants from all backgrounds.