Expense Assistant

19 Mar 2017
18 Apr 2017
Contract Type
Full Time

Expense Assistant

Contract - 7 months (April-November)

London (Victoria)


About Capita

We are the UK's leading provider of business process management and integrated professional support service solutions, with 68,000 staff across the UK, Europe, South Africa and India.

A fantastic opportunity has arisen for an experienced Expense Team Assistant to support within the Finance area.

Key Responsibilities

  • Check and process expenses claim submitted via Desktop from SAP on daily basis.

  • Run and reconcile reports for the month end.

  • Upload fuel card transaction in SAP and post the negative balance run.

  • Prepare KPI for UK, IOM, Foreign Manual claims and all claims submitted via Desktop

  • Prepare check trip report, reconcile and send the reminders to employees and business unit for non-submission of paperwork.

  • Check and process GBP manual expense claims by the deadline.

  • Check and process expense claims for Irish and IOM employees by the payroll cut-off time.

  • Check and process foreign manual claim payment via BBM.

  • Process payment for advances and monitor their expenses to contra the advance.

  • Review and respond to queries via Group Expense mailbox.

  • Review and finalise the query raised by employees, offshore and other department.

  • To do bacs run if required.

  • Prepare manual journal to contra expenses and correct system glitch.

  • Update any queries to SAP HR on query log regarding system glitch.

  • Run and Re-run the monthly expense travel report for procurement.

  • Split the monthly expense travel report by mileage and fuel card user for Fleet.

    Desired Experience / Skills

  • Good communication skills, written & verbal

  • Knowledge of Double entry bookeeping

  • Prior experience of working in accounting /finance function

  • Excel skills (including lookups and pivot table)

  • 5 GCSE's with minimum C in Maths & English

What's in it for you?

At Capita, training and development aren't optional extras: they're how we do our job. We will motivate you to perform at your peak, recognising your achievements and rewarding them appropriately. As well as a generous basic salary we also give you 23 day's holiday, company pension scheme and access to voluntary benefit options including; child care vouchers, life assurance, holiday buy and many more designed to suit your own personal lifestyle.

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Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Capita Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

If you are successful with your application, you will need complete Capita's vetting and screening checks. This will include, but not be limited to, Reference Checks, a Criminality Check, Financial Probity Check, Sanctions Check and Media Check.