Facilities Manager/PA

Crone Corkill
18 Mar 2017
17 Apr 2017
Contract Type
Full Time
My client a fantastic, leading organisation is seeking an experienced Facilities Manager/PA to Regional Director, based in the 1G6 postcode. This post will also line manage one or two junior members of staff, so management skills are desired.
You will be the key point of contact when the Regional Director is absent and must have experience with Facilities Management, organising premises Health and Safety, budget management and all traditional PA duties.

Key Duties

* Provide full PA support for the Regional Director, including diary management, travel and expenses.
* Provide and supervise the provision of efficient office systems, e.g. opening and distributing post, message taking, room booking and staff movement systems.
* Liaise with staff from Property and Facilities Management or external landlords to ensure premises and vehicles used by the service are fit for purpose and well maintained.
* Undertake tasks delegated from the appropriate manager to ensure the premises and vehicles used by the service are secure and that systems to maintain security and safety are operating effectively.
* As delegated by the appropriate manager, undertake or supervise health and safety and fire safety responsibilities.
* Assist with budget preparation and monitor income and expenditure against original budget and revised forecasts.
* Prepare audit information and reports as required.
* Monitor staff information including, employment information, leave, sickness and absence.
* Produce reports on financial information for internal and external audiences as required.
* When required, recruit, induct and supervise administrative assistants and/or domestic staff
* Support the induction and training of all service staff in matters connected to the administration of the service, including the use of IT systems.

Skills/ Experience

* Substantial office experience.
* Substantial experience of using IT packages including word processing, spread sheets and databases
* Experience of operating financial systems including petty cash, budget monitoring and control.
* Experience of premises/facilities management.
* Experience of managing staff.
* Experience of managing complex financial systems including financial reporting and audit.
* Degree level or equivalent is desired

If you have the above qualifications please do apply directly.

Crone Corkill is a service driven recruitment consultancy.