Conveyancing Assistant

SF Group
18 Mar 2017
17 Apr 2017
Contract Type
Full Time

My client, a top 200 law firm based in the Centre of Leeds is currently seeking an experienced Conveyancing Assistant to join their expanding Conveyancing department. This is a busy and varied role where you will assist a Fee Earner with running a caseload of sale and purchase transactions.

Duties will include:

  • Provide administrative assistance to the Conveyancing Fee Earner to manage a caseload of approximately150 live files per month
  • Liaise effectively and appropriately with the client and introducer where necessary
  • Apply for searches
  • Obtain completed property information forms
  • Deal with correspondence or communications from any party as directed by the Level 1 Assistant or Conveyancing Fee Earner
  • Scan or file incoming post
  • Processing the administration tasks involved in a sale and purchase transaction
  • Preparation of Contracts and other documents under the supervision of the Level 1 Assistant
  • Check Identification
  • Bring any issues which may affect a client matter to their attention of a Conveyancing Fee Earner or Manager in a timely manner
  • Deal with telephone calls made by the client, borrower or third parties
  • Keep all parties in the transaction up to date at all times such as client, introducer, solicitors and estate agents etc.
  • Develop skills and knowledge of the conveyancing process; and provide assistance on re-mortgage matters as required
  • Ensure there are no balances or debits on account following completion unless these are agreed retentions
  • Ensure all bills relating to legal work and disbursements are raised by and paid no later than completion
  • Ensure the case management system is used to process all aspects of the transaction
  • Ensure that accurate information is input onto the database
  • Ensure an appropriate manager is made aware immediately of any issues which may lead to a problem or complaint

Skills, qualifications and experience required:

  • A minimum of 12 months experience. Ability to process tasks in a volume caseload and to working in a high volume environment
  • Proven IT skills, in particular experience of using a case management system
  • An ability to work in a demanding environment, working to strict deadlines and within Service Level Agreements and to other targets