Litigation Data Administrator

Recruiter
Withheld
Location
Canary Wharf
Posted
20 May 2018
Closes
26 May 2018
Sector
Legal
Contract Type
Permanent
Hours
Full Time

Litigation Data Administrator

An exciting opportunity has arisen for a Data Administrator to join our Litigation team based in Canary Wharf. This is a truly exciting opportunity to join a unique law firm and advance your career. A bright and enthusiastic individual, you must have a keen eye for detail and a systematic approach to work.

The firm

The firm provides specialist legal advice, case management and court representation. The role is based in our Litigation department, which trades as SCS Law specialising in civil law, in particular small claims, landlord and tenant and general case management. Assisting the Head of Litigation and the Litigation Team with all tasks related to the provision of the litigation service, you will undertake a range of administrative tasks, in particular data processing.

Main responsibilities

  1. Responsibility for processing large datasets in Microsoft Excel received from volume clients in order to import the data into our file management system.
  2. Responsibility for preparing and sending Letters of Claim for SCS Law volume litigation clients.
  3. Assisting with the maintenance of all SCS Law volume litigation case management files, including issuing claims and producing/sending particulars of claim.
  4. Production of weekly bulk invoices.
  5. General case administration including assisting with post.
  6. Operating the case management system as and where appropriate.
  7. Assisting with the service provided to clients via SCS Law, including opening general case management files, conducting conflict checks, and sending retainers.
  8. Responding to general queries from clients and third parties.
  9. Ad hoc administrative tasks as requested.

Normal hours of work

9:00 am - 6:00 pm, Monday to Friday

Person Specification

Level of Skills and Knowledge

Demonstrates strong attention to detail, together with ability to organise and prioritise.

Good working knowledge of Microsoft Excel

Judgement (Problem Solving, Analysing and Decision-Making)

Remains calm under pressure, is able to identify problems and knows when to consult others.

Is required to resolve standard problems within own work remit independently. Demonstrates an appreciation of broader context of work.

Communication (Building Effective Relationships, Team Working, Managing Discussions, Giving and Receiving Information, Communicating Technical Information)

Is required to receive instructions and process them. Takes an appropriate and professional approach when dealing with others.

Is required to communicate within a team environment and recognises when to offer help and when to ask for help from other team members.

Management/Leadership

Ensures that own work meets the required standard.

Takes responsibility for ensuring own productivity is sufficient to meet set objectives and deadlines.

Personal Effectiveness (Reliability, Flexibility and Adaptability, Planning)

Displays a positive approach to work. Maintains good punctuality and attendance levels.

Knows when to inform supervisor/manager of challenging work levels. Responds positively and practically to changes to work practices.

Is able to adjust priorities to ensure own work deadlines are met and to accommodate fluctuating work levels.

Managing Third Party Relationships

Shows an awareness of the work SCS Law does. Portrays professional image in all undertakings.

Is required to maintain third party relationships on matters relevant to their work.

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