Head of Finance

Fortem People
11 May 2018
15 Jun 2018
Contract Type
Full Time

Financial Planning and Management

The maintenance, development and control of appropriate financial procedures operating within the standard of recommended practice of accounting for charitable organisations.

The production, monitoring and reporting of:

• Monthly Management accounts and cash flows, showing the income, expenditure and financial health of the organisation and its associated subsidiaries; annual budgets and financial forecasts;
• Accurate and meaningful financial statistics and projections as and when required by the Chief Executive, Chair, Treasurer or Trustees
• Annual accounts for audit purposes and to comply with Charity Commission SORP regulations
• Ensure statutory and legal documentation and procedures are properly discharged including returns to Companies House and Charity Commission;

To set and monitor:

• Financial forecasts/budgets for each service and subsidiary body
• Working with the service managers to ensure that all income is maximised, and debtors are reduced.
• To assist managers and senior leaders with the preparation of financial reports as required
• Ensure that all tax related benefits – e.g. Gift Aid etc; are kept up-to-date and properly executed.
• Manage the payroll, PAYE and the two pension schemes
• Maintain an up-to-date knowledge of the employer’s statutory obligations and take proactive action to future proof the company in light of any legislative changes

Contractual Management

• To systematically and efficiently manage contract creation, execution, and analysis for the purpose of maximising financial and operational performance and minimising risk to the business
• To assist or lead in the negotiation of complex contract terms and conditions, and maintain positive supplier relationships
• Assure commercial files are established and maintained in accordance with company policies and procedures.
• Work with internal and external stakeholders to determine or confirm procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased. Lead responsibility for insurance, facilities, IT and contracts over £10,000.
• To compile procurement schedules and liaise with CEO and named Managers re: service requirements, outcomes, adhering to best practice guidelines at all times

Quality & Development

• Assist in the development of new and existing organisational financial, data management and money handling policies.
• Ensure the understanding, awareness and implementation of existing policies.
• Take a lead role in the implementation and management of financial policies across the organisation.

Strategy and Planning

• To develop and review at least annually the organisation’s Financial Standing Instructions
• Contribute as part of the companies leadership team toward the development of cost effective service delivery
• Responsibility for reviewing internal systems and procedures to improve overall financial management, value for money and cost saving exercises
• Contribute towards the effective risk assessment process across the organisation

Management and Leadership

• Support the creation of an environment of collaboration and trust, ensuring that information is shared, helping to create a positive organisational culture
• Instil a sense of professionalism and a positive image throughout the Finance and Facilities department and organisation; reinforcing the policies and ethos that underpins the aspirations of the organisation and sound financial management
• Lead and motivate managers and staff within the team and organisation, to supervise and mentor designated direct reports
• To advise and update the CEO and Trustees to enable them to make informed decisions based on sound knowledge
• To report to Trustees and to attend daytime/evening meetings as and when necessary
• Support and develop identified staff through regular supervision, training and appraisal

Facilities Management

• To work with the Facilities Manager to create and deliver the plan of works that maintain and update the fabric of the buildings and plant, within budgetary constraints.
• To manage and maintain fixed asset and depreciation records
• To over see the IT strategy for the organisational and work with our IT supplier to maintain secure system administration and delivery.
• To report to the CEO and Board of Trustees Health and Safety data, corrective action and oversee the reporting of any H&S issues to external organisations
• To work with the Facilities Manager to implement the companies Health and Safety policy, Security and Business Continuity Plans.

Finance IT systems

• To be the companies computerised accounting system (SAGE) administrator responsible for upgrades, modification or replacement of the system as required
• To maintain the companies financial reporting system and purchasing/procurement system (SAGE)
• To keep abreast of current IT developments that will enhance processes and systems

General Responsibilities

• Work in accordance with the organisation’s mission, vision, strategic plans, policies and procedures.
• Work in accordance with a UK recognised qualified accountant body’s requirements, UK Company and Charity law and other good practice guidelines as relevant to this role
• Behave in a manner that reflects positively on the organisation at all times.
• Promote equality of opportunity and anti-discriminatory practices.
• Assist in monitoring and maintaining quality standards across the organisation.
• Demonstrate an understanding and commitment to the principles of confidentiality.
• To work in a manner that is sensitive and empathetic
• At all times ensure effective and efficient use of the companies resources.

Health & Safety

• Work in accordance with the Health & Safety at Work Act.
• Take reasonable care for the health and safety of yourself and other persons who may be affected by your acts or omissions at work.
• Undertake duties and responsibilities in full accordance with the organisation’s Health & Safety policy and procedures.
• Co-operate with policies and procedures to enable the organisation to comply with its obligation under Health & Safety legislation.
• Report immediately to the CEO any defects in equipment or the working environment and report areas of risk

Training and Development

• Participate fully in training and development in accordance with the organisations training plan and mandatory requirements
• Attend and participate in supervision sessions and an annual appraisal review
• Attend and participate in staff meetings
• Contribute to the learning of other staff
• Employ the skills and knowledge gained from training back into the work environment and evidence your progression through measure of competencies in supervision with your manager

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