Finance Administration Manager

Pertemps Scotland
11 May 2018
15 Jun 2018
Contract Type
Full Time
Pertemps are looking to recruit a Finance Administration Manager for their prestigious Facilities Management company, who have operations across the whole of the UK.

As the Finance Administration Manager, based in our clients Edinburgh offices, you will be responsible for leading a team of 6 Commercial Administrators in their invoicing and reporting functions. You will support the development and standardisation of the invoicing process, including timescales and compliance with existing and new processes.

Main Responsibilities:

• Lead monthly application processes & timetable for all clients within central admin function.
• Introduce checks and exception reports on financial applications.
• Where achievable develop standard business processes and procedures for client application, invoicing and supplier purchase invoicing.
• Liaise with Ops Managers to ensure all necessary documentation is available to progress payments for works.
• Produce and maintain invoice packs for submission to clients.
• Provide regular MI & Reporting.
• Support the resolution of debt and payment issues with clients.
• Management of central commercial administrative function.
• Set up new clients and renew contracts in line with contract anniversaries.
• Produce reports and investigate anomalies / exceptions on direct costs.
• Provide administrative support to Commercial Surveyor on Contract Variations, Debt and pipeline reports.
• Maintain register of in and out of scope items within client contracts.
• To carry out any other duties commensurate to the role.

As the ideal candidate you will come with experience within a similar role and have a background of working within the Facilities Management industry. Furthermore, you will be experienced in managing an administrative function within FM, and you will be highly numerate with excellent attention to detail and communication skills.

Other key attributes:

• Computer literate, experience in Excel & Finance systems essential.
• Self driven and focused individual with the ability to work on own initiative.
• Ability to work as part of the wider team.
• Proactive/problem solver.
• The ability to understand contract conditions.
• The ability to investigate and resolve financial queries from internal and external sources

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