Payroll & HR Admin officer

Expiring today

Reed Accountancy
16 May 2018
27 May 2018
Contract Type
Full Time
An international client of ours in the travel industry are looking for a Payroll Administrator & HR Admin officer.

You will be responsible for the provision of an accurate and efficient Payroll and Human Resources admin for 3 companies within the group and this covers employees in the UK & Ireland. You will be looking after 7 payrolls and approx. 510 employees in total.

As a Payroll Administrator you will administer employee pay and data in line with company policies and procedures in addition to providing administrative support and management information. Also assist in the implementation of new legal and fiscal requirements and training new members of the team as and when required.

Main duties

• Administration of employee remuneration, ensuring that all employees are paid correctly and on time. Responsible for liaison with third party payroll processing bureau and responding to day to day employee’s queries regarding pay.
• Manage confidential employee and company records to ensure legal compliance, including deductions from payroll and payment over to third parties in respect of Union subscriptions, court orders and other deductions.
• Issue and send relevant letters for any employee change such as maternity (leave and return), paternity leave, salary changes, change of hours, etc...
• Administration of employee changes in all relevant systems (Sage, SAP desirable), including leavers, maternity, appointment changes and change of hours.
Check data integrity on a regular basis through audits, making amendments where necessary.
• Provide administrative support as required, in addition to updating and maintaining relevant spread sheets.
• Initiate the leaver’s process when required, manage final pay and send relevant letters, liaising with Line Managers as necessary.

• Administration and checking of relevant expenses such as travelling costs or medical expenses.
• Administration of Inland Revenue statutory requirements such as monthly reconciliation for Tax, National Insurance and pension as well as end of year tax reporting, including P11Ds.
• Liaise with Head Office and Finance departments regarding the reconciliation of accounts corresponding to payroll and to ensure the accuracy and transparency of all transactions.
• Produce monthly and ad hoc reports as required, including Payroll Analysis, General Ledger, Pension, Third parties payments, etc...
• Record sickness absence, monitor and manage Company Sick Pay and liaise with Line Managers as required.
• Record due dates for Criminal Records check and for Cabin Crew medical reviews. Liaise with employees and Line Managers.
• Participate in administering of benefits and benefit renewals.

Essential knowledge:

Intermediate HR & Payroll systems knowledge (Sage desirable)
Intermediate Excel and Word knowledge
Intermediate Payroll and Tax knowledge
Basic Pension knowledge
Basic generalist HR knowledge
Basic employment law knowledge

Core Competencies
Excellence & Accuracy
Planning & Organising
Analytical Skills

Reed Specialist Recruitment Limited is an employment agency and employment business

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