Finance Office Manager

Head 4 Talent
Cardiff (Caerdydd)
16 May 2018
15 Jun 2018
Contract Type
Full Time
Our client is an established SME family business looking for an experienced finance manager. The ideal candidate will have strong financial skills but also general office manager experience. We are looking for someone who can manage a small team but can also be hands on and close to the detail. Competitive salary.

To be responsible for and oversee all financial functions of the group; including and not limited to accounts payable, accounts receivable, payroll and stock management.

To oversee and control the cash flow and liquidity of the group.

To advise and report to the directors, as necessary, regarding the financial affairs of the group.

To liaise with and assist the company accountants and auditors when required.

Ensure compliance at all times with HM Revenue Customs and Companies House deadlines and requirements.

To be responsible for and oversee the administrative staff of the group, ensuring tasks are appropriately delegated and completed to a high standard.

To be responsible for all non-financial office matters for example dealing with insurance policies, health and safety requirements and the upcoming GDPR changes.

To assume managerial control of the finance and administrative department of the group.

Work closely with directors and senior staff to achieve both short and long term goals and objectives of the department, recognizing and identifying issues and problems and recommending and implementing solutions.

Effectively communicate all financial and administrative policies and procedures to staff, resolves and answers all accounting and administrative questions. issues and monitor compliance with all group policies and procedures.

To build and maintain a good working relationship with staff, banks, professional advisors; and debtors and creditors while maintaining tight control of group cash flow.

To provide regular, accurate and meaningful financial reports to directors; and company accountants and auditors as required and ensuring any financial or administrative issues are reported to the directors in a timely manner.

Manage and prepare group budgets, month end reconciliations, and monthly management accounts.

Maintain finance and office procedures and systems with a view to implementing and advancing procedures and systems as necessary.

Oversee the payroll function, supervise the wages clerk, process monthly salaries and ensure PAYE & NI liabilities are correctly calculated and settled.

Liaise with company accountants in order to prepare quarterly management accounts and the preparation of VAT Returns.

Review accounts receivables regularly to prioritise collection efforts. Communicates with directors and clients to determine non payment status of receivables and/or initial or follow up communication with slow payers.

Oversee accounts payable process and ensuring invoices are correctly authorised and allocated to the correct nominal ledger codes.

Manage purchases ledger payments.

Maintain appropriate level of cash on hand to meet the company needs, without undue risk of exposure or excess use of resources.

Prepares all accounting files for storage at year-end or periodically as space requires.

Assume responsibility for maintaining the highest level of confidentiality of the groups’ financial information.


To deal with financial and administrative correspondence, complaints and queries.

Supervising and monitoring the work of administrative staff.

Maintain personnel records and manage the recruitment and dismissal of administrative staff in line with current employment legislation, subject to approval by a director.

To administer the group pension scheme and liaise with appropriate professional advisors.

Ensure that Health & Safety polices are up to date and adhered to.

Assume additional responsibilities and duties as required by the Directors that are reasonable within the capabilities of the person and are aimed at achieving the company’s objectives and goals.

Minimum Job Qualifications

1. ACA part qualified or equivalent qualification required. 2. 3 years plus of accounting/management experience in heavy industry or similar.
3. Strong communication skills required to interact well with all levels of management and staff and the ability to work independently or in a team environment. 4. Strong organizational, analytical and problem solving skills and ability to prioritize multiple assignments, take initiative and produce accurate and details work while adhering to strict deadlines and standards. 5. Proficient computer skills to allow the use various financial computing systems. 6. An individual who is willing to be flexible within their role in order to cover and assist over administrative roles within the business as required.

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