Team Administrator - Financial Services

Law Support
London (Greater)
16 May 2018
15 Jun 2018
Contract Type
Full Time
Team Administrator/PA – Financial Services – 30k

My client an Investment boutique specialist based in Liverpool Street are recruiting for a Team Administrator to support the their busy London team with a variety of administrative duties. Reporting into the Office Manager, and working with a two other Administrators, you will be required to provide a first class service to all levels of staff and their clients.

Duties for this role will include but not limited too:


·Arranging/coordinating internal and external meetings, including booking rooms, confirming catering and other requirements; updating Reception/meeting attendees of any changes/cancellations

·Liaising with Reception and/or IT to set up conference calls/video conference meetings

Travel and expenses

·Arranging travel, accommodation, transfers, car hire, visas, etc for team members as required; liaising with Marketing/Sales teams (globally) as to travel/meeting arrangements for sales/research trips; providing itineraries for travellers; ensuring arrangements comply with company Travel policy

·Processing and submitting accurate and complete expense claims

·Reconciling travel invoices and ensuring correct cost codes have been applied

Records management

·Monitoring and managing Support Team mailbox, flagging items and undertaking electronic filing as necessary

·Updating relevant calendars to reflect team members’ whereabouts

Maintaining record of broker/research and corporate access meetings for the departmentDocument production

Assisting with the production of presentations and other documentation, liaising with Presentations Team and Compliance as necessaryUndertaking printing, photocopying and scanning as required; creating/collating and/or binding document packs for meetings/presentationsCall handling

Dealing with telephone calls and messages promptly and professionallyCommunication

Communicating effectively with others Building and maintaining good working relationships with clients and staff across the business Responding to and seeking to resolve queries, following-up as necessarySkills & Experience:

·Previous experience of working in a busy Business Services environment, supporting a large group of individuals with travel arrangements and client diary management

·Good relationship and communication skills. Ability to work different levels of management and with internal teams and external suppliers

·Strong IT skills including Microsoft Word, Excel, Power Point and Outlook

·Strong personality and the ability to work under pressure and to tight deadlines

·Confident using Power Point for Marketing materials

·Strong attention to detail and proof reading

·Team player

To apply, contact Neil Hagan quoting ref – NH-TA-15.05.18

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