Legal Secretary

Recruiter
Search Consultancy
Location
Pontefract
Salary
16000.0000
Posted
18 Mar 2017
Closes
17 Apr 2017
Sector
Legal
Contract Type
Permanent
Hours
Full Time

Legal Secretary Industrial Disease
Location: Wakefield
Salary: £16,000-£17,000

We are seeking a Legal Secretary to provide support to the Industrial Disease department to operate at optimum efficiency.

You will be expected to use a high degree of self-management and initiative, mindful of client care at all times - this will include being flexible with travel, working for various fee earners and covering Reception when needed within all office branches depending on allocation of workloads.

This fantastic opportunity is for our client, a leading firm of solicitors based in Wakefield.

Required Qualifications, Skills and Experience:

* Trained in secretarial practice
* Excellent word-processing and audio-typing skills
* Preferably previous experience as a legal secretary or experience of working in an alternative professional office
* 4 GCSEs at Grade "C", or the equivalent qualification
* Good organisational ability and client care skills
* The minimum educational standards may be waived if; in view of HR Manager the Legal Secretary has relevant previous work experience

Key Duties and Responsibilities:

* To prepare correspondence and documents for fee-earners through audio-typing and word processing
* To administer filing (which will include daily filing) and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Manual
* To prepare mail and enclosures for collection
* To administer all photocopying
* To make appointments, arrange meetings and to maintain an up-to-date diary for his/her Principal if required to do so
* To check own work to minimise errors and avoid corrections by fee-earners
* To provide support to other secretaries as required
* To provide guidance to junior and temporary secretaries when required to do so
* To attend clients both in person and on the telephone when required to do so and to provide such support in a professional and friendly manner in keeping with the firm's standards for client care
* To undertake any specific training when required, and overall to have a responsibility towards self-development
* To ensure the confidentiality of all the firm's and client's documentation and information
* To ensure and adequate supply of stationery, office consumables
* Any ad hoc task as required by his or her Principal
* Liaison with the HR Manager regarding the booking of holidays
* To support the administration department for times when not booked out to cover secretarial absences

Reception Cover:

* Dealing effectively and efficiently with all incoming calls
* Take comprehensive and clear telephone messages. Notifying an available admin assistant for dispatch if over ½ hour old as priority
* Deal with incoming faxes into reception and notifying a relevant staff member immediately for dispatch to the correct person
* Recording attendances in the office
* Maintenance of the holiday chart, including records of sickness and other leave
* Booking and arrangements for meeting rooms and boardroom
* Maintaining a high level of client care for clients
* Ensuring that the reception area looks presentable at all times

Required Qualifications, Skills and Experience:

* Trained in secretarial practice
* Excellent word-processing and audio-typing skills
* Preferably previous experience as a legal secretary or experience of working in an alternative professional office
* 4 GCSEs at Grade "C", or the equivalent qualification
* Good organisational ability and client care skills
* The minimum educational standards may be waived if; in view of HR Manager the Legal Secretary has relevant previous work experience

For more details please contact Sally Henderson at the Search Consultancy Leeds office.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.