Property Manager

18 Mar 2017
17 Apr 2017
Contract Type
Full Time
My client is a Property Management Company with over 50 years experience based in Croydon. They are looking for a Property Manager to start with them immediately!

 -Manage portfolio in accordance with RICS Codes of Practice, ARMA rules.
 -Assisting the Senior Property Manager to provide a full professional property management services for a portfolio of freehold/leasehold developments and individual properties on behalf of freehold clients, Developers and Resident Management Companies, proactively manage in relation to managing agent/SLA.
-Assisting the Senior Property Manager to manage in relation to company targets of income and service delivery.
-Dealing with leaseholders enquiries appertaining to the development.
-Handling telephone calls and taking detailed messages/dealing with them in an appropriate manner.
-Responding to correspondence/emails including those from Directors, lessees and tenants - as requested by the Senior Property Manager or Team Leader.
-Attend residents AGMs and directors meetings, and raise fees where applicable; issue draft minutes to Directors.
- Action Minutes.
-Write to lessees/tenants/letting agents in relation to any matters which may contravene the terms of the lease, i.e. noise/nuisance, satellite dishes, untaxed vehicles, pets, etc. and set up files for any lease breach. 

-Issue draft budgets to directors for consideration- in conjunction with the Senior Property Manager.
-Liaise with Directors in connection with budgets – in conjunction with the Senior Property Manager.

-Ensure that inspections of properties are regularly undertaken by the HML Andertons Health and safety inspectors, any points raised are actioned.
- Arrange meetings and inspections for all properties managed.
- Ensure that all necessary service contracts and annual inspections are in place.
- Carry out regularly inspections of properties in accordance with the terms of the management agreement and as and when a circumstance requires.
- Forward copies of Inspection Reports to directors and to action salient points.

- Ensuring all properties in the portfolio are insured including dealing with all claims, renewals and enquiries regarding the policy.
- Liaising with Loss Adjusters and obtain quotes for remedial works and to effect and oversee any emergency repairs.

- Contact contractors to ascertain whether they are able to carry out works and issue work order - checking with Directors in the first instance if authorisation is required.
- Monitor contractors performance - Follow through and complete jobs, updating
- Issue keys to contractors and monitor safe return - recording this information in Key book.
- Ensure key cabinets are kept secure and closed at the end of each day.
- Update the Approved Contractors List ensuring that all contractors hold Public Liability Insurance. 
- Prepare specifications for cleaning, gardening, window cleaning, etc., to issue tenders and appoint contractors – liaising closely with senior property managers.
-Issue contracts to contractors ensuring that they comply with current health and safety legislation. 
-Monitor contractors performance regularly.

-Monitor expenditure to ensure sufficient funds are available to cover all necessary repairs/works, except on the rare occasion where emergency works may be required – in conjunction with the Property Manager or Team Leader.

-Check, code and input invoices.
-General Filing
- Any other duties as directed.

-Good understanding of Residential Property Management and current legislation
-Well developed interpersonal and oral communications skills
-Interpersonal skills and customer focused
-Ability to work on own initiative
-Good numerical skills
-Ability to prioritise workload and work under pressure

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