Legal Secretary - Corporate Finance

DAC Beachcroft LLP
London (Greater)
06 May 2018
16 Jun 2018
Contract Type
Full Time
Ref No. - 38986
Job Title - Legal Secretary - Corporate Finance
Work Type - Full Time - Permanent
Department - Corporate
Role - Secretary
Location - London

Description -
Forming an integral part of an established team of secretaries, the main purpose of this role is to provide an excellent standard of secretarial support to a team of fee earners across the practice area in London.

Core responsibilities
Key Responsibilities -
Able to work independently, pro-actively and with accuracy, key responsibilities include:
• Proactive diary management and co-ordination
• Effective prioritisation and ownership of tasks whilst managing a full workload
• Providing a first class client-facing service, liaising positively with clients and their support staff over the phone, email and in person, and building relationships as appropriate
• Booking client and internal meetings, video and audio conferences
• Accurate and timely preparation of correspondence, agreements and other documents, including from digital dictation
• Creating and editing spreadsheets and Powerpoint presentations, making the most of available technology and showing appropriate creativity to maximise professional impact of documentation
• Confidently managing large documents, creating versions, amending, proof reading and creating comparisons to highlight changes
• Opening and closing files
• Filing, archiving, photocopying and scanning documents as and when required
• Ensuring that client contact information is kept up to date on relevant systems
• Assisting with the booking of travel and accommodation arrangements
• Proactively assisting with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc.
• Building and maintaining a level of individual knowledge required for the role
• Providing billing, cash collection and accounts support to fee earners
• Assisting with incoming billing, cash collection and accounts queries and liaising with internal support teams to resolve issues quickly and effectively
• Helping maintain a clean office and clear desk
• At all times handling confidential information in line with the firm’s data security protocols

Key skills -
• Previous secretarial experience within a legal/professional services environment, ideally within a Corporate or Real Estate team, is preferred (however not essential) with a minimum typing speed of 65wpm.
• Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
• A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
• Must have good IT skills, particularly in Microsoft packages (including each of Outlook, Word, Powerpoint, Excel) and prior experience of working with a case management system is preferable.
• Good working knowledge of Elite accounts software
• An excellent eye for detail with a concern for quality and accuracy
• A focused client service approach is essential
• Team oriented and collaborative with a flexible, can do attitude
• Ability to communicate clearly and concisely orally and in writing

About the firm -
With over 2,300 people, DAC Beachcroft combines one of the most comprehensive UK legal networks with coverage across Europe, Latin America, North America and Asia-Pacific. We provide a full service claims, transactional, commercial, risk and advisory capability. We work with clients in a select range of industry sectors and are market leaders in health, insurance and real estate. We are agile, progressive and easy to engage with.
We are committed to supporting the communities where we operate through charitable giving, pro bono work and programmes such as those operated by Business in the Community and The Prince's Trust.
In Legal 500 UK, 2017, the firm received top tier ranking for 29 of its practice areas and 60 practice areas in the top two tiers. In addition, Chambers UK, 2017, awarded 99 rankings to our partners and professionals as leading lawyers and 57 rankings in 30 separate practice areas, 36 of these rankings being in Band 1 and 2.
DAC Beachcroft holds certification under ISO9001, the quality assurance standard and ISO27001, the information security standard, and DAC Beachcroft LLP is the largest law firm in the country to hold a Gold Investors in People award.

Application Details -
DAC Beachcroft is an equal opportunities employer and we welcome applications from every sector of the community. We also welcome direct applications. If this opportunity sounds of interest to you, please make an application and submit your CV. Your application will be dealt with in the strictest of confidence

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