Book Keeper and Officer Administrator

Select Appointments
15 Mar 2017
14 Apr 2017
Contract Type
Full Time

Our client a rapidly expanding business based in Watford are looking for a Full time Book Keeper and Office Administrator

Job Responsibilities

Book Keeping to Trial Balance

Sales Ledger & Credit Control:

  • Production of all Sales invoices ( via the quotation system on the company MIS)
  • Weekly publication and chasing up of "open" and "closed" jobs ( Via MIS)
  • Credit Control- of all company debts; following up on any disputes with the Sales reps; keeping clear records of follow up actions etc
  • Send out monthly account statements to all clients

Supplier Ledger:

  • Daily posting of supplier invoices
  • Matching PO’s to supplier invoices and liasing with the Procurement Manager on material differences
  • Monthly reconciliation of supplier statements - to include chasing up of any outstanding supplier invoices. This will also include producing a month end listing of all unreconciled PO’s.
  • Produce mid-month and month-end payment runs and prepare the BACS payments

Cash Book

  • Downloading daily all bank statements and ensure all entries are recorded in Sage
  • Daily posting of receipts and payments to ensure both Sales Ledger and Supplier Ledger are always up to date.
  • Monthly bank reconciliation of Sage.

Date Entry of MIS data

  • Daily data entry of stock usage to jobs ( to be explained)

Office Administration

  • Answering the phones and routing calls
  • Booking travel and accommodation - the bulk of this work is done using a travel company
  • Receiving , opening and distributing post
  • Banking any client cheques ( bulk of receipts is Via BACS)
  • Meet and greet visiting clients and suppliers
  • Other Ad hoc duties

IT Skills

  • Sage Line 50
  • Competent in using Excel , Word and Microsoft Office
  • MIS system runs on a Filemaker database- training will be given but must be comfortable in using MIS systems.

Personal Attributes

  • Friendly, personable personality
  • Must have a can do attitude and willing to "muck in" when very busy.
  • A diligent and meticulous approach to the work given the nature of the job and the necessity to have a strong credit control function.