Office Administrator

Location
Stafford
Salary
£22000 - £26000 per annum
Posted
15 Mar 2017
Closes
12 Apr 2017
Ref
00066012
Contact
Recruitment Genius Ltd
Sector
Public Sector
Job Level
Executive
Contract Type
Permanent
Hours
Full Time
Reports to: Administration Manager
Hours: Permanent position, 40 hours per week, 0800-1630 Mon-Fri
Holiday: 28 days including public holidays
Salary: £22,000 - £26,000 depending on experience

Company
The company is a manufacturer and installer of temporary and permanent factory dividers, site segregation solutions, and solar control, based in Stafford.

They are a family owned business with strong, personal and trustworthy ethics that extend throughout the business, the entire team and their commercial relationships. A high-positivity culture exists and a fantastic can-do mentality prevails throughout the organisation.

Principal purpose of position
You are a reliable Office Administrator who will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The tasks of the office administrator will include administrative tasks, project jobs, and occasional basic CAD drawing work. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company's offices and contributes in driving sustainable growth.

Skills
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures and basic accounting principles
- Excellent knowledge of MS Office and office management software (ERP etc.)
- Qualifications in secretarial studies will be an advantage
- Self-motivated to learn new concepts and participate in new projects.

Qualifications and Experience:
- Two to four years of experience in a similar position; experience with operations preferred.

Key Roles and Responsibilities:
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Carry out occasional basic design work in CAD
- Oversee progression of sales leads in an efficient manner
- Oversee information flow through estimating department
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary