Page Personnel Finance are recruiting for a Bookkeeper for our client, a leading Art Gallery located in London's West End, a short walk from Green Park tube station.
Our client is a leading Art Gallery located in London's West End, a short walk from Green Park tube station. An opportunity has arisen to join their accountancy team as a sole Bookkeeper.
Located in London's West End, our client is looking for a Bookkeeper with responsibility for the following duties:
Creating sales invoices, calculating correct vat, inputting to stock system , excel stock link & Sage accounts. Making notes re shipping same & dealing with clients re payments & shipping.
Posting supplier invoices to Sage to the correct nominal code separating out fair costs and paying same online. Updating the cash books and posting to Sage. Posting & checking large credit card statements.
Ensuring the analysis of payments are allocated appropriately and monitoring accounts.
At month end, reconciling the bank accounts and petty cash & posting to Sage. Reconciling stock movement for the month to excel and posting cost of sales. Reconciling sales & producing sales spreadsheet which forms part of the vat return. Check expenses are in the correct nominal code and updating accounts spreadsheet, checking P & L balances to same spreadsheet.
For the year end preparing and posting depreciation, identifying accruals & pre payments, reconciling vat account for the year, performing payroll reconciliations. Posting writedowns and reconciling.
Providing a pack for the auditors and dealing with any questions arising.
Payroll for 9 employees, year end & auto-enrollement pension. Calculating maternity pay.
Monitoring exchange rates & making currency transfers to take advantage of low/high $ & euro rates.
6 monthly Sales and stock analysis, requiring stock records to be downloaded into excel, reconciled to Sage sales in order to report profit by stock category.
Monthly revenue & expenditure report.
Ad hoc reporting on profit and loss account items
Photo reports for clients & shipping using access database.
Dealing with VAT under the auctioneers and art dealers margin scheme and ensuring that appropriate records are retained to support the VAT returns and the treatment of items.
Advising clients on reclaiming vat from auction houses if exporting.
Quarterly vat return.
Coordinating local and international shipping to clients, fairs and museum loans, considering shipping and crating needs
The ideal candidate will have worked as a sole bookkeeper previously, and work within an Art Gallery or Auction House would be very advantageous for this position.
Salary of between £33,000 - £40,000