Maze Recruitment Services Limited
11 Mar 2017
10 Apr 2017
Contract Type
Full Time


SALARY: £19,000

LOCATION: Liverpool

HOURS OF WORK: 9am - 5pm Monday to Friday + excellent benefits

Do you commute to work at a distance and now looking to work closer to home? Are you an experienced Legal Secretary looking to join a leading law firm ? If so, a great opportunity has arisen for an experienced Conveyancing/Private Client Legal Secretary for a forward thinking organisation based in Liverpool.

The main purpose of this role is you will provide a full secretarial service to the Conveyancing/Private Client Department. This is an exciting opportunity to be a part of one of our largest teams in a varied and fast paced role.

Main Purpose of the role:

  • Reporting directly to the fee earners and providing Legal Secretarial support


  • Produce correspondence and legal documentation via audio and copy typing maintaining a high level of accuracy
  • Proof reading and correcting the quality of your work without prompting.
  • Ability to carry out routine legal forms, documents and letters independently for approval by the fee earner.
  • To respond to internal/external telephone queries, ensuring telephones are covered at all times..
  • Manage fee earner diaries using Microsoft Outlook to include client appointments, internal and external meetings, client and business lunches
  • Good understanding of money laundering requirements and ability to complete money laundering documentation for client and matter opening, ensuring that correct documentation is obtained from the client
  • File all hard copy and electronic documents, correspondence and documentation accurately and in a timely manner ensuring that there is no backlog.
  • Ensuring that file structures are strictly maintained.
  • Involvement in Billing and WIP management, assisting in the production of bills and liaising with the Finance Team to ensure correctness.
  • Producing legal bundles, document organisation, indexing and assembly of files for checking with guidance by fee earner.
  • Involvement in the production of PowerPoint presentations for tenders, business development and presentations using the firm’s house style template.
  • Assist with the preparation of marketing materials, liaising with the Marketing and Business Development Team
  • Ensure that archiving is carried out on a monthly basis
  • Assist fee earners with their credit control function, liaising with relevant central credit controllers to increase cash collection.
  • General administration e.g. faxes, making up paper files and hangers, photocopying, binding, laminating, expense claims etc.
  • Organise fee earner business travel and accommodation where required.
  • Assist in developing relationships with internal clients and their assistants/secretaries.
  • To actively assist others without the need for prompting.
  • Willingness to take on additional roles to assist in the smooth running of the business.


  • Provide secretarial and administrative support for fee earners
  • Minimum experience of 18 months in Residential Conveyancing/Private Client
  • Individuals who can think on their feet
  • Work well with clients but above all be proactive in ensuring things get done as promised
  • You will be rewarded for your talents in a highly supportive environment that offers genuine career paths.
  • Flexible and adaptable
  • There are times when work outside normal working hours will be necessary and there may be occasions where it will be a requirement to work in other parts of the firm.
  • Support team is to take as many tasks as possible from fee earners, to enable them to maximise fee earning time.
  • Working under pressure to tight deadlines
  • Computer literate - Word, Excel and PowerPoint, Proclaim
  • Confident, clear and articulate communication skills both orally and in writing
  • Well presented, appropriate to a professional business environment.
  • Pleasant telephone manner, speaks clearly and fluently
  • Ability to work in a planned and organised way, but has the ability to multitask
  • Manages time effectively
  • Methodical, accurate and consistent even when under workload and/or time pressures
  • Adapts and fits in well, able to work independently and within a team
  • Awareness for the need for confidentiality
  • Accurate typing speed of 65 wpm
  • Professional approach

KEY WORDS: Legal Secretary, Legal PA, Legal, Conveyancing, Private Client, Property, Real Estate, Commercial Property, Proclaim, Legal Documentation

Liverpool, Birkenhead, Wallasey, Wirral, Warrington, Wigan Kirkby, Ormskirk, Bootle,Crosby, Southport, Chester