Facilities Coordinator/Assistant

11 Mar 2017
10 Apr 2017
Contract Type
Full Time

My client who is one of world's leading energy and commodities based in the West End is looking for an experienced facilities assistant to join the office management/operations team to log and deal with facilities issues and to process paperwork.

Responsibilities will include:


  • Maintain and order office keys, cupboards, pedestals and other equipment
  • Maintain supplier files to include matching up of purchase order numbers, orders, delivery note to invoice, etc
  • Assist with DSE assessments
  • Assist with health and safety checks
  • Create new vendor accounts
  • Code supplier invoices
  • Maintain bicycle and locker allocation
  • Allocate daily visitor passes
  • Place catering supplies
  • Assist with the administration of office moves - this can involve some weekend work for desk moves
  • Place orders for stationery and printing
  • Recall and send off archive boxes for head office and the London office
  • Manage names plates and desk numbering
  • Check meeting rooms daily
  • Produce monthly phone list
  • Daily contact between Maintenance Officer and suppliers, if machines, i.e. coffee machines, dishwashers, vending machines break down
  • Administrative assistance on various projects
  • Inform security and reception of supplier/contractor visitors
  • Carry out facilities inductions

Skills and Experience required:

  • Good educational background
  • Facilities background
  • NEBOSH qualification is an absolute must
  • Good organisational and administrative skills;
  • Ability to work effectively under pressure, prioritise workload and use initiative;
  • Knowledge of Microsoft Office;
  • Excellent attention to detail;
  • Ability to ensure a good understanding of any instructions given;
  • Confidence to clarify instructions received;
  • Excellent communications skills
  • Service driven