Research Imaging Coordinator - £1636ph plus holiday pay - Central London

Gray & Associates Recruitment Services
London (Central)
20 Apr 2018
12 May 2018
Contract Type
Full Time

Research Imaging Coordinator - £16.36ph plus holiday pay - Central London

Start Immediately for eight weeks initially


  • Clinical Trials Involving Imaging, Evaluation, Set-Up and Coordination
  • Act as the first line of contact for the Imaging Trials Unit. Providing information to academics and companies requiring imaging as part of a research study. This will include coordination of site selection visits involving relevant imaging specialist.
  • Assisting with the completion of any pre-trial paperwork for external study sponsors e.g. Surveys, Site Imaging Questionnaires.
  • Act as the key communication link between a wide network of medical professionals.
  • Coordinate approval, assisting with the completion of complex regulatory paperwork, ensuring timely submissions.
  • Meticulously reviewing complex study protocols, forms and study documents and populating procedure forms for research teams, identifying preliminary discrepancies and errors.
  • Monitor timelines in the completion of regulatory paperwork and identify solutions for improving timelines in event of delays.
  • Work closely with the Research Portfolio Coordinators to ensure all necessary regulatory approvals are in place before commencement of research involving imaging and/or radiotherapy.
  • Assist in the development of local SOPs to improve and streamline existing imaging processes, to deliver high quality support research.
  • Assist clinical teams with the booking of clinical trial imaging.
  • Respond to and answer imaging queries that arise from sponsors in a timely fashion
  • Coordinate the reporting of trials where appropriate and ensuring reporting is conducted within timelines set by study protocols.
  • Keep accurate records of project accounts, up to date documentation and delivered imaging services.
  • Identify and support new experts in an administrative capacity to improve network of imaging support staff to review studies and to provide research imaging services.
  • Contribute to wider team projects.

Research Site Feasibility

  • Conduct capacity and capability review for every study requiring Imaging support following procedures. Feedback within agreed time frame. This will include coordinating Radiology approval, costing and contracts for approvals, collating documents, document control and liaising with the sponsor and delivery team to resolve if any issues.
  • Attend all trial feasibility meetings as imaging representative and the committee as required.
  • Review and confirm capacity of research study amendments.

Financial Responsibilities

  • Continue the existing mechanisms for financial monitoring of imaging activity once a trial is underway.
  • Provide detail of costs pertaining to imaging activities for each trial.
  • Work with finance to ensure appropriate costs for imaging investigations are included in trial contracts for commercial trials.
  • Work with in securing appropriate funding for imaging departments for portfolio trials.
  • Ensure that the imaging, radiotherapy and medical physics departments are accurately recompensed for undertaken work.
  • Track and process payments for study specifying reporting to radiologists.

Information Management

  • Create and manage databases when required to record clinical trial imaging.
  • Assist in providing complex technical assessments of imaging department capabilities to potential trial sponsors.
  • Assist in the production of regular reports within the imaging departments.
  • Analyse and respond to gaps in the database and identify and resolve common areas of error through the development of policies and procedures.
  • Implement and manage the imaging flow process, including data entry.
  • Collate information, input and record on databases.
  • Receive performance reports and audits and respond to data queries and study update requests received.

Communications and Relationships

  • Build strong relationships with other departments and research teams. Identify their needs and keep them up to date with the progress of studies in set-up.
  • Receive and disseminate complex information related to clinical trial imaging requirements and processes.
  • Act as spokesperson and ambassador for concerns and issues for imaging staff.
  • Implement and disseminate guidelines and relay sponsor queries where imaging deviates from protocol guidelines.
  • Provide training and presentations.
  • Attend and contribute to meetings including taking-minutes and servicing committees.


  • Experience of research in clinical setting, imaging or similar
  • Experience of contributing to the development of Standard Operating Procedures
  • Experience of management of quantitative research data, database management and data analysis skills
  • Manage complex research projects, large and complex databases
  • Strong administrative, organisation and time management skills to demanding deadlines with meticulous attention to detail and high levels of accuracy
  • Write succinctly and with clarity
  • Work with multidisciplinary clinical teams
  • Analytical skills and ability to assess information from various sources and make sensible/logical conclusions and recommendations
  • Participate in the management of research budgets
  • Work independently, managing and prioritising your own workload and working on multiple projects at the same time
  • Meticulous in approach to record-keeping
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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