Accounts Administrator

20 Apr 2018
25 Apr 2018
Contract Type
Full Time

Hydrasun is a leading specialist provider of integrated fluid transfer, power and control solutions to the energy industries, successfully delivering flexible hose, integrated instrumentation products, umbilical solutions and integrity management services worldwide.

We are looking to recruit an Accounts Administrator to join our Finance department based at our Aberdeen HQ.

The Finance Department is a key area within the Company, and its aim is to provide:

  • effective financial transaction processing
  • relevant and timely financial management information and analysis
  • advice and guidance for effective business management
  • assurance of necessary compliance with statutory and regulatory financial requirements

The role of the Accounts Administrator is to support the above. Responsibilities are detailed in the section below, but due to the nature of the role these may change over time, dependant on department and company priorities and personal ability.

Key Areas of Responsibility:

The main responsibilities of the role, in conjunction with any other staff is:

Accounts Payable duties:

  • Daily incoming mail sorting and distribution
  • Scanning of purchase invoices to AP Viewer system
  • Reconciliation of supplier statements and calling to request copy invoices where required
  • Set up of new suppliers on Syspro ERP system
  • Updating supplier details
  • Other purchase ledger duties as and when required

Accounts Receivable duties:

  • Distribution of daily sales invoices, monthly statements, overdue letters & remittances, uploading Customer invoices onto Customer Portals
  • Handling of all outgoing mail including working in the mailroom to prepare all mail for collection
  • Proof of export – maintaining filing & registering invoices
  • Pursuing trade references to assist in New Account Application Process
  • Setting up new customer accounts, ensuring accurate entry in Syspro database
  • To assist with other activities as and when required
  • Credit Control – managing a small portfolio of Customer Accounts


  • Filing
  • Mail

Continuous Improvement/Personal Development

  • To be responsible for knowing and understanding the Finance department targets and objectives
  • To be responsible for understanding, agreeing and achieving personal objectives set by line manager / Department head
  • To ensure adequate cover is available for (un)planned absence
  • To adhere to the procedures as laid down by the Safety Management System and Quality Management System
  • To adhere to the procedures as laid down by the Human Resource Management System and to take an active part in the Performance Management Process and the Competence and Training Programme
  • To put forward any suggestions for improvements
  • To attend formal Team Briefings when requested in your own time
  • To be a team member and actively promote communication and information sharing

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