Purchase Ledger and Payroll Manager

Expiring today

TKC Sales Ltd
Steeple Ashton
11 Apr 2018
20 Apr 2018
Contract Type
Full Time
Purchase Ledger and Payroll Manager

Location: Office based. Steeple Ashton (near. Trowbridge), Wiltshire.
Reports to: Financial Director
Role type: Part-time, permanent hours around 27 hours a week
Salary: Dependant on experience £25k to £28K per annum based on 40 hours per week

Job Description

TKC Sales was established in 1989 to distribute specialist Kite products. The company continued to grow and diversify and manages a portfolio of market-leading products and brands across key sectors, including; Air Sports, Ski & Outdoor, Toys & Gift, Coffee and Street Sports.

Following the resignation of a long serving employee TKC Sales now needs to recruit a Purchase ledger and Payroll manager to assist the business to continue its success and growth.

The role of Purchase Ledger and Payroll Manager is a key position within the organisation taking sole responsibility under the direction of the Finance Director for the end to end processing of Purchase ledger and Payroll together with other basic HR record keeping and ad hoc tasks as determined. Being an independent SME business with circa thirty employees the role involves working closely with both the Financial and Managing Directors. The successful candidate will need the ability, skills, knowledge, discretion and confidence to work independently without day to day supervision.

This is a hands-on role within a finance team of three working closely with procurement and other teams within the business.

Key Duties

Payroll and Human Resources
End to end responsibility for payroll including but not limited to producing monthly payrolls and meeting end of month / year HMRC and pension reporting requirements. Having sole responsibility for payroll you will need to complete all system and non -system tasks including but not limited to

Creation of monthly payroll on the companies Sage payroll system, up to and including the payroll bacs submission output for the Finance Directors approval and submission
Ensuring RTI and other HMRC monthly and annual reports are created and submitted in a timely manner.
Ensuring auto enrolment pension system “Peoples pension” payments, changes, enrolments etc are completed correctly and on time ensuring all regulatory requirements are complied with.
Maintaining the companies’ electronic employee time and attendance recording system.
Processing holiday forms and maintaining holiday records both within and outside Sage.
Maintaining sickness and absence records ensuring SMP, SPP payments are processed in Sage.
Processing starters and leavers.
Administering and maintaining the Companies employee handbook including ensuring all employees are made aware of changes.
Maintaining and filing employee records.

Purchase Ledger
End to end responsibility for the purchase ledger from invoice receipt to payment.
Input invoices to the purchase ledger system ensuring they are correctly coded and authorised.
Process foreign currency inventory invoices in sage, ensuring Finance Director notified of foreign payments required, note these invoices comprise the bulk of the purchase ledger value.
Ensure all supplier invoices and payments are made within terms and taking full advantage of all settlement discounts .
Process twice monthly BACS runs for Finance Directors approval and payment.
Process employee expense forms.
Process the companies’ procurement card invoice
Reconcile supplier statements.
Handle invoice and other queries liaising with suppliers where necessary.
Maintain and reconcile Petty cash.

Miscellaneous duties
Being a small business, the successful candidate will also be required to undertake ad hoc tasks for the Directors in addition other ongoing “housekeeping” tasks will form part of the role examples include:
Maintain and seek competitive quotes for services including utilities and mobile phone contacts.
Maintain records for company vehicles ensuring drivers are notified of MOT dates etc.
Order office stationery and cleaning supplies for the cleaner.
Run the Reception desk.

Skills sets required
Reliable. Confident and conscientious.
Previous experience of Payroll and Purchase ledger essential.
Experience of Sage and opera preferable.
Experience of Microsoft excel / word.
Good organisational skills and ability to work independently to a tight deadline.
Respect for and adherence to strict confidentiality.
Good communication skills.
Good team playing skills

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