Legal Support Officer - Kingston upon Thames

Surrey County Council
Claremont Park
14 Apr 2018
19 Apr 2018
Contract Type
Full Time

Job Details

£19,678 per annum for 36 hours per week based at County Hall, Penrhyn Road, Kingston upon Thames KT1 2DN. This position is based inside one of our main area offices, click HERE to see a 360 degree view of the building and surrounding area along with a view of the reception.

This position is for a 6 month fixed term contract.

Flexible working supported where possible. 24 days annual leave, local government salary-related pension offered as well as the option to join the car lease scheme. For more information, please visit MyBenefits for Surrey County Council staff.

About the Role

Since April 2016 Surrey County Council Legal Services have been working in partnership with Brighton & Hove City Council, East Sussex County Council and West Sussex County Council as part of Orbis Public Law. The vision is to create ‘A single, resilient, sustainable cost effective legal service with a public service ethos with an ability and ambition to grow’ This partnership creates one of the largest public sector legal services in the UK and presents unrivalled opportunities to share our knowledge, experience and understanding across teams and Authorities.

Working in a busy open plan office this role requires you to work cooperatively as part of a team to deliver a seamless business support and administrative service to more than 45 lawyers in Surrey County Council’s legal department. The post is situated in a sensitive and confidential legal environment and requires exceptional organisational and IT skills, the ability to prioritise work and to clear focus on meeting deadlines. The post holder will be expected to make straightforward decisions relating to their role. The Legal Support Officer will be responsible for the production and management of Court litigation bundles which includes photocopying, updating and indexing evidence.

The post holder will be expected to meet strict Court deadlines so ability to cope under pressure is essential. You will also need to liaise with Courts, other parties and agencies in relation to litigation bundles. The post holder will also be expected to provide secretarial support to lawyers e.g. typing correspondence, reports and documents and answering telephone calls. Other duties include maintaining information databases, administration work with regards to loaning and return of the county’s deeds and legal library subscriptions. You will be responsible for opening files for lawyers and the physical retrieval and archiving of such files. Access to files and books are located on three different levels within County Hall. You will be required to organise, locate, retrieve, and lift such materials and climb stepladders to access these. You will also handle incoming mail and answer the department’s reception telephone line.

Additional Information

This position will close at 23:59 on 15 April 2018.

Interviews will take place week commencing 16 April 2018.

Equal Opportunity, Values and Behaviours

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.

The values below will be crucial in delivering our corporate strategy, and are what we draw on to make a difference for Surrey residents.

  • Listen - We actively listen to others and expect to be listened to.
  • Responsibility - We take responsibility in all that we do at work.
  • Trust - We work to inspire trust and we trust in others.
  • Respect - We are supportive and inclusive and committed to learning from others.

Our behaviours are what people experience when they interact. They encompass how we do our work and how we treat other.

  • Be customer focussed - We put the customer at the heart of our work and take responsibility to uphold the customer promise in all that we do.
  • Work as one team - We collaborate with and involve our partners, customers and colleagues, and build strong and lasting relationships based on listening, trust and mutual respect.
  • Make things happen - We plan and deliver our work on time and effectively, making sure we understand the needs and priorities and considering all our options and risks.
  • Communicate with purpose - We communicate clearly to all our stakeholders, making sure that we listen, understand and inform in the process.
  • Be the best we can be - We embrace the need for change and innovation, taking responsibility to improve our services and processes in the right way.
  • Develop ourselves and others - We learn continually, we seek feedback about our own performance and support others to learn.

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