Reception- Insurance co

Next Employment
14 Apr 2018
17 May 2018
Contract Type
Full Time

Are you looking to start your reception career!! If you have 6 months + experience and want to work in the City then please apply.

My client is an issuance company based in the City are looking for a receptionist to join their team. They are looking for someone to provide a professional and welcoming first-line, front of house service to all clients and visitors of the company. Ideally you will be enthusiastic, and a team player happy to work alongside their current receptionist to create a dynamic team of two.

Together you will ensure the front of house is always welcoming, organised and professional.

Main Responsibilities:

Welcoming visitors, suppliers and contractors in a friendly and professional manner, notifying their contacts and directing them to the appropriate location. Arranging visitor passes to the building.

Operating the switchboard to accept and relay incoming telephone calls, forwarding any e-mail messages to relevant parties and filtering telephone calls as necessary.

Maintaining the electronic calendar for all meeting room bookings, including refreshment requirements and sending calendar invitations accordingly.

Arranging and setting up video and telephone conference calls.

Ensuring the Reception area is clean, tidy and presentable at all times with no personal items in sight.

Arranging all aspects of lunches including agreeing menus, ordering food supplies, booking catering staff and arranging payments. Manage the cancellation process effectively and make alternative arrangements where possible.

Liaise with the internal Catering team for refreshment orders/catering requirements for lunches and meetings.

Arrange UK and International couriers for outgoing correspondence and packages.

Accept deliveries, sign for post and liaise with the Facilities team for internal delivery to employees.

Collate, produce and circulate visitors and travel lists on a weekly basis.

Responsible for ordering stationary and office supplies as and when required.

Responsible for booking travel and taxi’s via the company travel agent for Senior Management and Clients as and when required.

Authority to order lunches/breakfasts. Authority to arrange for the provision of waitresses and chefs for internal lunches where required.

Prohibited from accepting cold callers or to supply Company information without express authorisation.

Work with the administration and facilities teams where necessary, for example on projects such as internal office moves and refurbishments.

Undertake additional ad hoc administrative tasks e.g. expenses and diary management as and when required.

Provide administrative support to the PA to CEO and PA to GCD.

Work with other (Senior Receptionist) in a split shift to ensure Reception is covered at all times.

Undertake ad-hoc duties as directed by Senior Management as and when required.

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