Legal Cashier / Billings administrator

Recruit a mum
Little Laver
14 Apr 2018
17 May 2018
Contract Type
Full Time


Finance Administrator / Legal Cashier / Billings administrator required for Central London based Law firm

Main Job Tasks and Responsibilities

Finance and billing element

  • Processing a large number of bills (approx. 20 bills) every month to clients for the lawyer’s work
  • Working with time recording and billing software (Clio Management)
  • Dealing with client and lawyer queries and alterations to bills: reversing out bills, issuing credit notes, altering payees, refunding clients for contributions to legal fees where the company pays the bill at the end of the matter
  • Dealing with suppliers and ensuring their bills are paid on time and updating our systems accordingly
  • Working with our accountant month to month on VAT returns, compiling and sending company receipts and dealing with the accountant’s queries and requests for information on month to month company transactions
  • Credit Control - Chasing overdue bills for settlement
  • Compiling and updating month to month spreadsheets setting out company financial performance figures: payments out to consultants and other suppliers, fees billed by consultants and the firm to allow CEO to have a snap shot of company financial performance month on month
  • Regularly updating the time recording and billing system to ensure that payments in from clients are logged on the billing system and instructions given promptly to CEO to pay consultants on a monthly basis

Admin and business development element

  • Administrative and secretarial responsibilities and general tasks among team-mainly for CEO
  • Carrying administrative duties such as filing, typing, copying, binding, scanning etc
  • Ensure document filing systems are maintained and current
  • Ensure security, integrity and confidentiality of data
  • Monitor and maintain office supplies
  • Organise and schedule team meetings and CEO’s appointments and calendar
  • Develop and update administrative systems/client and contact lists to make them more efficient
  • Resolve administrative problems/liaising with IT support
  • Liaising with clients and responsibility for setting up client files and collecting relevant documents
  • Attending monthly meetings with team and taking minutes
  • Organising the teams CPD records and booking CPD events


  • Ideally a background in a finance/accounts department where time recording is used as a method billing (eg. law firm, accountancy firm)
  • Preferably some experience working for an SME
  • A general comfort dealing with numbers and good numeracy skills
  • Attention to detail very important indeed
  • Experience in Clio Management is not essential but experience of working with billing and time recording system of some kind would be very helpful
  • Excellent word processing and IT skills, competent in word, excel, outlook and a range of software packages
  • Ability to work under pressure and to tight deadlines/work flexible
  • Honesty and reliability
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
  • Discretion and an understanding of confidentiality issues.
  • Adaptability, teamwork and collaboration
  • Contract: 7 months, Temporary
  • 3 Days a week - Monday, Wednesday & Thursday
  • Holiday - 28 Days pro rata based on part time contract
  • Hours: - 9am - 6pm

Keywords - clio management / billings / legal cashier / billings administrator / work from home

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