Accounts Payable Clerk

Recruiter
KennedyPearce Consulting
Location
London (Central)
Posted
14 Apr 2018
Closes
17 May 2018
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time

Job Title: Accounts Payable Clerk

Reporting To (name and job title): Accounts Payable Manager

Department: Accounts Payable Finance Operations Location: London

JOB PURPOSE

  • Performance of accounts payable transaction processing from voucher capture through to payment including purchase order matching activities.
  • Process supplier invoices in an efficient and accurate manner in-line with relevant controls, and have a calm and professional demeanor.
  • Responsible for weekly BACS and Chaps payment runs as well as employee travel and entertainment expense reimbursement across Europe and Asia.

DUTIES AND RESPONSIBILITIES

  • Capture supplier invoices in the accounting system and initiate workflow approval;
  • Monitor and review daily workflow vouchers. Populate any missing fields and initiate workflow where approval where necessary;
  • Review the daily workflow load reports to identify any vouchers stuck in processing. Address accordingly;
  • Capture employee expenses for inclusion in weekly payment runs;
  • Address and clear match exceptions in accounting system by liaising with the New York based procurement team;
  • Maintain vendor standing data information in the accounting system;
  • Prepare BACS and Chaps runs with related backup;
  • Prepare balance sheet reconciliations;
  • Perform cash matching and semi auto reconciliation on a weekly basis in the accounting system;
  • Participating in the financial close process including sub ledger to GL reconciliations and ensuring all activities are completed in a timely and accurate manner;
  • Monitor of the detailed accounts payable age analysis;
  • Monitor the accounts payable inbox and ensure that supplier and internal queries are swiftly and appropriately responded to;
  • Responding to audit queries;
  • Support with day to day administrative functions such as filing and archiving;
  • To undertake ad hoc and other duties as required by the Shared Services team.
  • To prepare to get involved in the new AP systems migration (From Peoplesoft to Oracle)
  • To continuously stay vigilant and help assist in striving to keep our business safe (Phishing)

PERSON SPECIFICATION

Essential

  • Experience in a procurement based / purchase order driven accounts payable function;
  • Experience with invoice scanning and automated approval workflow;
  • Experience working in a Group that has multiple cost centers and companies;
  • Experience capturing invoices in various currencies;
  • Highly developed personal communication skills, both written and oral;
  • Good computer literacy with experience using computer based accounting systems, word processing, spreadsheets and other standard business software
  • Must be self-motivated and self-starting with ability to multi-task and effectively manage own workload, prioritising effectively and consistently meet deadlines;
  • Excellent analytical skills with proven attention to detail;
  • Demonstrates a clear commitment to the team approach exchanging ideas and providing support to colleagues;
  • Highly organised and methodical.

Desirable

  • Experience with Oracle Cloud or PeopleSoft;

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