Legal Secretary

Eversheds Sutherland
06 Apr 2018
14 May 2018
Contract Type
Full Time
About Eversheds Sutherland:

Eversheds Sutherland is not your average law firm and we’re not looking for average people. We do things differently – in the way we treat our people and the service we provide. That’s how we’ve become one of the largest law firms in the world and a great place to work and develop your career.

We’re a modern, progressive law firm. We think differently and we’ve built a culture where individual skills and personalities can shine through. At Eversheds Sutherland, we believe that innovation comes from having an inclusive culture of genuine equality and diversity and we’re happy to help with any reasonable adjustments you may require in the recruitment process, or once in post.

Key responsibilities:

We are looking for a highly motivated, committed, organised and experienced individual to join our Company Commercial Practice Group supporting legal advisers, delivering excellent client service every time in an increasingly competitive market.

You will be responsible for a varied range of activities including:

• Pro-active and appropriate use of Document Production teams
• Undertaking the end to end file management process for legal advisers, proactively managing manual/electronic filing and archiving.
• Contribute to the development of the business, delivering excellent service to our clients
• Support with marketing and Business Development related activities including organising events, marketing materials and Meet & Greets
• Assist legal advisers with follow up to business development activities, such as drafting letters, arranging follow up meetings and diarising reminders.
• Organising and planning meetings, to include coordinating agendas and papers for internal and external meetings, booking travel and arranging for necessary equipment and refreshments
• Highly proactive and responsive travel and diary management
• Acting as liaison point for clients and colleagues, screening calls, delivering a positive client experience
• Work as part of a wider secretarial team; supporting and covering for other secretaries and legal advisers as required

• Proactive Billing and Financial Support; monthly/quarterly billing runs; management of client accounts; resolving internal/external financial queries; preparation and submission or payment of third party invoices, dealing with incoming and outgoing monies

•Supporting with event organisation, including office social and charity events

Skills and experience:

It is essential that the candidate will have a good level of legal secretarial experience within a professional environment. MS Office skills are essential.

It is expected that you will be able to proactively support a team of legal advisers and key clients, produce high quality documents, manage busy diaries, arrange travel itineraries and will have an enthusiastic and proactive approach to dealing with day to day tasks. You will also need to be flexible, open minded and confident in taking on tasks which are outside of the usual role.

Key competencies:

• Experienced in a professional environment
• Seeks to provide outstanding levels of client service at all times.
• Projects a positive and professional image of the firm to clients
• Highly motivated, accurate, works well under pressure and has a “can do” approach
• Excellent communication and organisational skills.
• Supports all firm-wide initiatives
• Seeks opportunities to grow and share knowledge, develop own role and learn about wider business activity
• Injects energy and enthusiasm into the team
• A flexible and committed attitude
• Uses initiative and anticipates what is needed, taking appropriate action
• Demonstrates confidence in own ability
• Focuses on solutions, not problems, taking ownership to resolve
• Has a good working knowledge of financial systems and process
• Complies with best practice protocols
• Is proficient in the use of the Microsoft suite building on this knowledge by attending appropriate training courses

Eversheds Sutherland endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Eversheds Sutherland operates within a preferred supplier list.

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