Accounts Payable Team Leader

31 Mar 2018
20 Apr 2018
Contract Type
Full Time
Position Accounts Payable Team Leader
Location Barlborough
Salary £24,000 - £27,000 DOE

This is an excellent opportunity for an experienced Payables Team Leader who wants to be part of something new, exciting and challenging.

Responsible for: Leading a Team of AP Associates for one of the global regions, you will assist and ensure the efficient operation of all AP functions. You will be required to review the postings of payable invoices, non-payable queries and payments to vendors verifying the accuracy and approval of entries and give training, support and guidance to the team where required. You will ensure that the Team performs periodic statement reconciliations to keep accounts within agreed terms and will effectively manage weekly payments runs to all vendors whilst maximizing early pay discounts. You will work with stakeholders across PTP to support the improvement of the business facing aspects of the PTP process, identify and address the root causes of issues / lack of compliance, create process transparency, resolve escalations and continually improve the process.

Key Tasks and Responsibilities are defined as:
 Process Material AP Invoices carrying out the 3 way match principle.
 Carry out adjustments to accruals and purchase prices (PR25) on receipt of the appropriate approval.
 Work with and analyse Daily Non Payable Report to resolve material invoice queries.
 Prepare and review weekly prelists and ensure all payments are made within the specified time frame.
 Ensure Vendor Reconciliations are carried out for all accounts on a regular basis and review open Accruals, Dropped Accruals, Non-Payables to ensure accuracy of data and approve Dropped Accruals to be taken to P&L as required.
 Review Aged Creditors Payables report (AP30) and resolve aged items.
 Review Aged Creditors non-Payables report (AP50) and resolve aged items.
 Diligently review and close out Balance Sheet related housekeeping activities (AP Control Account & Bank Reconciliations).
 Check, verify and approve account amendments to existing vendors and identify when new vendor set up is required.
 Maintain the proforma / pre-payment and EPD schedules to ensure all items are paid and closed out on the system.
 Train new hires in all aspects of the Accounts Payable function to ensure successful onboarding.
 Be responsible for the reporting, testing and implementing of process improvements.
 Ensure Tax compliancy of all transactions.

Key Skills and Competences:
 Accuracy and attention to detail
 Drive for results - end to end ownership.
 Prioritisation and organisational abilities.
 Investigative problem solving abilities.
 Outstanding customer service: both external and internal customers.
 Financial awareness.
 IS system knowledge – Googlemail, Excel & Word.
 Methodical approach.
 Time management - ability to multi-task and prioritise
 Team player.
 Good communication. Ability to communication confidently and professionally across all levels with internal and external contacts.
 Ability to adapt to change in a fast paced environment.

 Minimum of 3 years AP processing experience for Materials / 3 Way Match.
 CE Language Skills are an advantage.
 Ensure specified deadlines for work and/or reporting are met.
 Be accountable for the area of business you manage.
 Maintain records as required.
 Ensure any special instructions are noted and carried out.
 Enforce good housekeeping

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