Purchase/Sales Ledger

SAAF Education
31 Mar 2018
18 Apr 2018
Contract Type
Full Time
Purchase/Sales Ledger Assistant

Salary £15-18k pa
Temporary contract
Laptop and parking
37hrs per week (with flexible working hours)
Pension, 25 days annual holidays – plus Public Holidays

The opportunity

SAAF Education is a key strategic partner to a number of schools and academies within Nottinghamshire and beyond. This exciting vacancy presents the right candidate with the opportunity to support the delivery of a quality purchase and sales ledger service for our clients. This temporary position has been created due to the continued growth of the company.

We are looking for someone who is goal orientated, independent and above all a team player who can fit in with the diverse and busy office environment. Whilst we are looking for someone with the right qualifications, the right attitude and experience can, and often does speak volumes as will your flexibility and solution focused attitude.

The role

• Input purchase orders using correct nominals and accounts
• Input invoices including VAT element using correct nominals and accounts
• Check and reconcile supplier statements
• Electronically file invoices
• Deal with purchase queries
• Produce sales invoices and manage the receipt of incoming funds

Job purpose

• Support the Senior Finance Consultant in clearing a back log of invoices
• Take a proactive approach to productivity and meeting deadlines to ensure high levels of client and supplier satisfaction and quality standards
• Support other team members with queries and offering resolves
• Manage relationships to the highest standard with both clients and suppliers


1. Purchase Ledger
• Keeping an overview of a number of purchase ledgers
• Processing purchase orders
• Reviewing purchase orders periodically
• Checking, coding and inputting invoices
• Reconciling invoices back to open purchase orders
• Reconciliation of supplier statements
• Processing staff expense forms
• Resolving queries
• Filing invoices and statements

2. Sales Ledger
• Keeping an overview of a number of sales ledger
• Producing invoices and sending to clients
• Setting up new clients
• Resolving queries
• Producing invoices and sending to clients
• Processing sales receipts
• Debt management
• Filing of invoices and payments

Person specification:

• Self-motivated and able to identify opportunities
• Tenacious and resilient
• Attention to detail
• Ambitious, driven and determined to achieve targets and objectives
• Problem solving, questioning and listening skills

• Innovative
• Customer focused approach
• Time management and organisational skills
• Appropriately presented


• Level 2 or equivalent in Maths and English

• Part AAT / other financial qualification


• Appropriate verbal and written communication skills
• ICT literate with accurate keyboard skills
• Organisational and planning skills
• Problem solving abilities

• Knowledge of PS Financials – Accounting software
• Understand when to escalate issues


• Good experience in purchase ledger (1+ years)
• Problem solving
• Proven experience to work with minimal supervision
• Ability to work under pressure and meet deadlines
• Excellent attention to detail
• Experience in Debt management

• 3+ years good experience in purchase ledger
• Knowledge of PS Financials – Accounting software
• Experience of relevant market sector
• Experience of a customer focused role
• Demonstrable ability to develop business relationships

Personal Qualities

• Interpersonal skills
• Proactive and confident
• Remain calm under pressure and ability to handle challenging/sensitive issues
• Self-motivated
• Strong Team player

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