Part Time Private Client Family Legal Secretary Ashford

Recruitment Solutions
29 Mar 2018
27 Apr 2018
Contract Type
Full Time

Part Time Private Client Family Legal Secretary Ashford

Recruitment Solutions Folkestone Ltd, is now recruiting, for our highly respectable and well know client in East Kent at their Ashford Office, the role is to provide Legal Private client and Family secretarial and administrative support to the department.

Working 14 – 21 hours per week our client is flexible regards which days. You MUST have relevant secretarial experience in Private Client and/or Family and its essential to be a proficient audio typist.

All About the Role!!

ØProviding full secretarial support to the departmental fee earners, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system;

Ø· Filing, photocopying and opening/closing client files in a timely manner;

Ø· Regular consideration of client files and liaising with partner and fee earners on any action required;

Ø· Maintaining and coordinating diaries and diary notes and reporting on these as necessary.

Ø· Working as a member of the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.

Ø· Providing cover during holidays and sickness.

All About you!!

ØRelevant secretarial experience gained from within a busy legal practice Private Client and/or Family Must be a proficient audio typist.

ØFamiliar with transcription via Digital Dictation (desirable)

ØFamiliarity with using a Practice Management System (Legal Office/Videss

ØNo formal qualifications are required (CILEX Legal Secretarial Diploma or equivalent would be an advantage) along with good all round education; both literate and numerate

ØCompetent in the use of MS Word and Outlook (Professional) gained in a working environment, preferably the legal industry

ØAccurate in producing good quality correspondence

ØClear verbal and written communication skills, capable of drafting own basic correspondence as necessary

ØTeam working (flexible and adaptable to the needs of the team)

ØUses initiative in dealing with incoming queries

ØAbility to work on own initiative

ØConfident and assertive whilst sympathetic and understanding towards clients who may be distressed, whilst remaining professional a tall times

ØAbility to balance priorities in order to meet sometimes demanding deadlines and to have attention to accuracy and detail

Please ONLY apply for this role if you have Legal Secretarial Experience or CILEX along with Audio Typing Skills. Candidates will be shortlisted and contacted within 3 working days, please check spam for any automatic replies.

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