Contract Administrator

Recruiter
Bouygues Energies & Services
Location
Slough
Posted
31 Mar 2018
Closes
20 Apr 2018
Sector
Engineering
Contract Type
Contract
Hours
Full Time
Bouygues Energies & Services has an exciting opportunity for an experienced Contract Administrator to join our facilities management team at our site in Slough. This is a full-time permanent role working 40hrs p/week, 8am-5pm.

The role:

• To provide an effective, professional administration support to operational / FM team
• Support the service desk by providing cover and receiving calls, logging on the FM Support System, feeding through jobs to operational staff and reporting back to the end user/customers
• To advise sub-contractors regarding invoicing requirements and to check validity of sub-contractors advice notes and invoices
• Prepare, process and submit invoices to the client for work undertaken, to monitor payments of invoices and take recovery action as necessary in accordance with standard procedures.
• To assist with the preparation of correspondence, reports, tenders, presentations and other documents as required, maintaining confidentiality at all times
• Assist with asset management, invoicing, purchasing and the co-ordination of paperwork to Payroll
• Working hours are 40 hours per week, Monday-Friday 08.00 and 17.00

The person:

• Previous administration experience and good IT skills (able to use emails, management systems, databases, Maximo/CAFM, etc.) is essential
• Financially and commercially astute with experience of handling purchase orders, etc.
• Excellent administration skills
• High level of customer service skills and a good telephone manner
• Excellent organisational & time management skills
• Have a flexible approach to working, with the ability to work on their own initiative and as part of a team.
• Hold a full driving license and able to travel independently between sites

In return, we offer an attractive salary and benefits package, including opportunities for training and development

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