Finance & Admin Assistant

Recruiter
Galaxy Personnel
Location
Thetford
Posted
31 Mar 2018
Closes
20 Apr 2018
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Finance & Admin Assistant
25 hours per week - term time plus 1 week (39 weeks)
£10-11ph.

Galaxy Personnel Ltd are a recruitment agency working on behalf of a client. This position is within an academy around the Thetford area.

Main purpose:
To contribute to the provision of an efficient and effective administrative service within the Academy.

Main Accountabilities:
1. To administer trips and visits processes including receiving money, providing receipts and chasing non-payment.
2. To receive other monies e.g. dinner monies, payment for school photographs and record them appropriately.
3. To liaise with the kitchen to order special meals, give numbers etc.
4. To chase any outstanding payments and arrange pay overs as necessary.
5. To coordinate the ordering process, raising orders and ensuring authorisation by the Principal before submitting to the central Trust.
6. To ensure that orders are delivered, checked and delivery notes/confirmation sent to the central Trust to enable invoices to be paid.
7. To prepare money received and paying in slips ready for collection and payment into the bank account.
8. To coordinate the administration and finances for the additional clubs such as Breakfast, After Schools relevant to your Academy.
9. To support the office function in times of need and to cover reception when required eg lunch periods or sickness absence.
10. To comply with the requirements of the Data Protection Regulations and ensure confidentiality is maintained
11. To ensure appropriate responses in respect of child protection and safeguarding issues.
12. To ensure safe working practices, and insofar as is reasonably practicable, a hazard free environment in all areas.
13. To undertake such other duties as may be reasonable requested by the Principal or other senior leaders.

Person Specification
Essential:
• Level 2 (GCSE A*-C) or equivalent in English and Maths.
• AAT Level 2, 3 or higher.
• Proven experience in an office.
• Ability to handle cash.
• Ability to create and keep accurate records of financial transactions.
• Ability to work with parents/carers, pupils and staff.
• IT literate and able to use Microsoft suite of packages including excel and word in particular.
• Team player.
• Good customer service skills.
• Good communication skills written and verbal.
• Understanding of, and ability to comply with the requirements of safeguarding/Child Protection.
• Ability to work flexibly outside normal hours if necessary.

To apply direct please call Cassy at Galaxy Personnel (Apply online only) or send CV's to (url removed)

Skills Required

• Proven experience in an office.
• Ability to handle cash.
• Ability to create and keep accurate records of financial transactions.
• Ability to work with parents/carers, pupils and staff.
• IT literate and able to use Microsoft suite of packages including excel and word in particular.
• Team player.
• Good customer service skills.
• Good communication skills written and verbal.
• Understanding of, and ability to comply with the requirements of safeguarding/Child Protection.
• Ability to work flexibly outside normal hours if necessary.

Qualifications Required
• Level 2 (GCSE A*-C) or equivalent in English and Maths.
• AAT Level 2, 3 or higher

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