Private Client Secretary

HR Dept
31 Mar 2018
20 Apr 2018
Contract Type
Full Time
An excellent opportunity for an experienced Senior Private Client Secretary to join a busy Legal Practice based in Hook, Hampshire.

Our client prides themselves on a traditional personal approach, and quality service delivered by experienced staff.

Key Responsibilities

• Providing full secretarial support to the departmental fee earners, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documents by audio typing via the digital dictation system;
• Filing, photocopying and opening/closing client files in a timely manner;
• Regular consideration of client files and liaising with partner and fee earners on any action required;
• Maintaining and coordinating diaries and diary notes and reporting on these as necessary.
• Working as a member of the secretarial team; answering incoming calls, greeting visitors to Reception on occasion, collection/delivery of daily incoming/outgoing post and DX, and any other general office administrative duties as required.

The ideal candidate will have
• Excellent team working skills (flexible and adaptable to the needs of the team)
• Good use of initiative in dealing with incoming queries
• Ability to work on own initiative
• Ability to balance priorities in order to meet deadlines.
• Keen to ensure the needs of clients are met wherever possible.
• Attention to accuracy and detail
• Well presented

Experience required

• Proven experience working in a legal environment
• Proof reading skills to enable you to revise and format documentation
• Ability to audio type
• Experience in case management is desirable

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