Bookkeeper/Office Manager

Magpie Recruitment
London (Greater)
14 Apr 2018
20 Apr 2018
Contract Type
Full Time

Position Description
Financial coordinator/ Office manager; reporting to the president and the founder.

Company Profile
A leading furniture, fabric and interior design atelier specialising
in bespoke furniture and complete interior design projects. The company carries fabrics of
other designers.

Position Description:
This is a permanent full-time position/ and could be part time for the right candidate.

  • This role directly supports the Director and and General Manager by providing the highest-level of financial administrative support.
  • This will include input, reports and analysis on project and order cashflows, project invoices and reconciliations, production and delivery invoice reconciliations, general office orders and financial administration.

Other Areas of Responsibility:
? Manage and monitor office facilities and supplies
? Manage the financial hard copy filing system and undertake hard copy and electronic
? Reconcile the Director’s monthly corporate credit card expenses
? Format documents where necessary into a professional presentation prior to
distribution to a wider audience, reconcile project sheets and cashflow
? Undertake other duties as reasonably requested by the Director and General
? Coordinate key meetings and minute and log these.

Skills and Capabilities:
? Ability to work autonomously and with minimum supervision
? Proven ability to problem solve and adapt as necessary under pressure
? Excellent organisational and communication skills
? Proven ability to prioritise a high workload
? Well-developed time management skills
? Good computer literacy skills including knowledge of relevant software packages:
e.g. Word, Excel, PowerPoint, DropBox, Google Drive and web browsers
? Good writing and editing skills
? Ability to form good professional relationships internally and externally
? Strong sense of confidentiality and professional loyalty
? Sense of humour
? Calm demeanor
? Experience dealing with courier services
? Attention to detail
? Initiative
? Information gathering and monitoring skills

Key Performance Indicators:
? Reports system adhered to and up to date
? Mitigate issues in a smooth, professional and efficient manner
? Keep filing accurate and up to date
? Good internal and external professional relationships are formed and maintained
? Make sure that the Director has all necessary information for each financial
undertaking of the company.
? All participants at meetings have appropriate information delivered in a timely manner
? Accurate use of data, information and management systems

Application Details:

Employer Type: Private/ Commercial
Category: Furniture and Interior Design
Opportunity: Full-time
Location: Chelsea, London
Salary: Dependant on skills and experience

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