Aged WIP Billing Administrator

First Military Recruitment
28 Mar 2018
18 Apr 2018
Contract Type
Full Time

JA330 - Aged - WIP Billing Administrator

Location: Rutherglen

Salary: £Competitive


We are recruiting currently for a WIP Billing Administrator to join our client's finance team. The successful WIP Billing Administrator will systematically reduce aged WIP via closing and billing completed jobs from their system, using judgement / history to confirm the correct rates and:

  • Document contractual requirements/rates where no contract sheets exist
  • Report weekly KPIs on improvements made
  • Assist Finance Manager in documenting the specification for migration of system data to Alarm Master
  • Develop billing rule methodology in Alarm Master for all Alarm Master contracts in preparation for migration to Concept Evolution
  • Systematically cleanse data and manage the data migration process between systems
  • Create and roll-out training plan for billing / credit control team in the new system

Key Responsibilities:

  • Process aged engineer completes to invoice, across all accounts, working with existing billing team
  • Progressing and resolving queries debt
  • Reduce debt due and aged through quality of information / client follow-up on invoices once raised.
  • Obtain order numbers / purchase orders from Clients
  • Attend invoice query meetings
  • Liaise with Service Managers / Service Coordinators in relation to aged billing
  • Liaise with credit control in relation to client queries / account issues / invoice queries
  • Adding and amending contracts within alarm master
  • Documenting contractual billing information
  • Reporting of KPIs
  • Own data cleansing process for contracts to be migrated to new system
  • Manage process for billing rules creation / link to CPA contracts / work with Service teams to create asset registers of system
  • Create and roll-out training plan for billing / credit control team in the new system for Routine vs. Reactive works.

Skills and Experience:


  • Integrated system exposure
  • Mobile Engineering co-ordination / billing background
  • Adaptable and flexible in approach to work required
  • Financial management exposure in a commercial environment - minimum 2 years
  • Microsoft Office, particularly Excel analytical skills
  • Excellent Interpersonal Skills
  • Attention to detail / accuracy
  • Ability to see the work through to completion

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