Accounts Payable Administrator (sub contractors)

Kier Limited
28 Mar 2018
16 May 2018
Contract Type
Full Time
Accounts Payable Administrator

Kier Finance SSC are looking to recruit an Accounts Payable Administrator. The Accounts Payable Administrator will report to Accounts Payable Manager. This is an exciting time to join Kier in its development towards it's 2020 vision.

Will ensure that supplier queries/issues, in particular invoices and credit notes are dealt with promptly and accurately in accordance with performance and quality standards.
To research and resolve exceptions, resolve supplier queries in relation to payments and invoices, and escalate internally if required.

Key Responsibilities

* Create, maintain and update supplier accounts via masterdata maintenance
* Deal with supplier issues relating to invoices
* Own the management of supplier queries between supplier, FSSC and business units, and Group Procurement
* Manage and resolve internal invoice queries, ensuring debit balances are managed quickly
* Ensure all supplier statements are reconciled, any queries are dealt with/escalated promptly
* Ensure that all correspondence is dealt with promptly and escalation files are maintained
* Pro-actively manage blockages in respect to invoice approval and GRN-ing - engage with approvers and receipts to ensure they action approval / receipting promptly
* Monitor and clear invoice register
* When corresponding, encourage suppliers to use the supplier self-service portal
* Work with Group Procurement to manage price variances
* Work with suppliers/internal customers to manage quantity variances
* Support continuous improvement - analyse processes into their constituent parts, identify problems and suggest solutions
* Undertake any necessary training associated with the duties of the post and participates in training and development procedures
* Any other reasonable duties

Key Skills and Qualifications

* GCSE (or equivalent) in Mathematics and English Language
* Proficient in MS Office applications (particularly Excel)
* Have used ERP systems before (Oracle would be preference but SAP experience acceptable)
* Basic knowledge of principles, practices, regulations and procedures relating to Accounts Payable function will be an advantage
* Ability to operate in a service driven culture, continuously challenging and seeking to be better
* Good communication skills
* Good customer service skillset, going above and beyond the call of duty where necessary
* Committed team player
* Trustworthy, diligent and self-motivated
* Strong organisation and time management skills
* High level of inputting accuracy.
* Able to organise own workload and to reprioritise at short notice in order to meet deadlines.
* Able to break down processes into their constituent parts, identify problems and suggest solutions
* Knowledge of Kier systems, processes and workflow technology helpful but not essential
About Kier:
Kier Group plc. is a leading construction, property, residential and services group which invests in, builds, maintains and renews the places where we work, live and play. We operate globally across a range of sectors including defence, education, health, housing, industrials, power, transport and utilities. Listed on the London Stock Exchange, we are a constituent of the FTSE 250 Index.

With a network of 88 UK offices Kier offers national coverage across all of its core activities. Employing 22,000 people, Kier has the financial strength and technical expertise to undertake some of the most significant construction, civil engineering and service contracts in the country.

Kier is an equality and diversity employer
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