Senior Expenses Clerk

Robert Walters
22 Mar 2018
18 Apr 2018
Contract Type
Full Time

Robert Walters are recruiting for a Senior Expenses Clerk on a 12 month fix term contract. This is a great opportunity join a market leading organisation based in Coventry, with the potential of this role going permanent.

The Purpose and Responsibilities of the Expenses Clerk:

To coordinate the organisations expenses procedures and on-line expenses system to ensure the smooth running of the Expenses function within set deadlines and deliver the service in a customer-focused manner. To ensure legislation and the companies policy is adhered to and support Payroll Management and other senior colleagues in delivering the Expenses service.

  • Undertake maintenance issues connected with Concur including set-up of new users, cost codes and disabling accounts for leavers.
  • Administer duties as required in the companies expenses system (Concur) including check and sign off on-line expenses claims as well as manual expenses and other related claims to ensure compliance and prevent errors.
  • Management of the companies corporate credit cards including processing of applications.
  • Posting of batches on to the SAP system for manual claims.
  • Deal with Concur and SAP based problems within the Expenses team and liaise with Finance department accordingly.
  • Coordinate, control and provide support to the Expenses team whilst monitoring workloads for cover and delegate as appropriate ensuring continuity and timely process of the expenses function.
  • Administer and process the companies PAYE Settlement Agreement for HMRC and calculate the required benefits as necessary in accordance with HMRC published timescales.
  • Ensure awareness and be fully updated on any future legislation changes from payroll information sources in order to keep up to date with current & forthcoming statutory & non statutory changes.

Must have skills and experience of the Expenses Clerk:

  • Previous experience in a payroll & expenses environment. Preferably experience of SAP & Concur.
  • Comprehensive knowledge of PAYE, statutory and general tax legislation.
  • Knowledge of IT, computer literate - Excel & Word.
  • Previous experience of working in a busy, high volume complex payroll environment.
  • Experience of service delivery in a customer friendly environment
  • Fast and accurate data entry skills and prioritising effectively in a busy environment.
  • Good communication skills both written and verbal with the ability to communicate complex statutory legislation in a clear and concise manner with a range of colleagues and other service users.
  • Ability to process and resolve complex expenses, payroll and tax issues.
  • Computer literate including MS office applications: Excel, Word and Outlook.
  • Excellent time management skills.
  • Essential knowledge of PAYE legislation.
  • Essential knowledge of Statutory legislation.

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