Accounts Payable Assistant

Recruiter
T Brown Group Ltd
Location
Surrey
Posted
13 Apr 2018
Closes
20 Apr 2018
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Job Title: Accounts Assistant (Purchase Ledger)
Location: Ewell Head Office
Reports to: Purchase Ledger Manager

PURPOSE:
To assist with processing invoices as well as other ad-hoc duties when required.

NATURE & SCOPE:
T Brown Group is a property maintenance, repairs and installation organisation, which specialises in servicing of gas central heating and hot water services to private, commercial landlords and industrial property owners of all kind.

ROLE SPECIFICATION:
The below points form a guide to the duties and responsibilities under this position, but flexibility will be required:

• To post invoices as and when they come in

• To assist with the purchase invoice filing backlog

• Any other duties as requested by the Purchase Ledger Manager

• Ensure that payments are correctly authorised, and issued in a timely manner following agreed procedures

• Maintain appropriate procedures for all aspects of the purchase ledger to ensure that processes operate in an effective and efficient manner

• Provide monthly analysis and reports to management on all paid and unpaid invoices to control cash flow and identify required accruals and prepayments

• Assist with the weekly/ monthly payment runs with support from the Purchase Ledger Manager/Assistant Management Accountant

• Liaise with both internal and external stakeholders, giving guidance and assistance in purchase ledger procedures to ensure, all procedures are followed

• Importing invoices through EDI as well as processing a large volume of invoices

• Dealing with any supplier queries and ad-hoc tasks

• Contribute to the continuous improvement and effectiveness of the finance function

• Any other reasonable duties as requested by your Line Manager or the Finance Manager.

HEALTH AND SAFETY RESPONSIBILITIES
Your health and safety responsibilities include a duty to:
• Work safely and well, and to regard your own health and safety and the safety and well-being of others who may be affected by your actions as a primary consideration;

• Comply with T Brown Group’s Health and Safety Policy and observe all health and safety policy procedures that are relevant to your work;

• Cooperate with your employer, and your colleagues, and all those who share a responsibility for health and safety;

• Adhere to any safety warnings provided in respect of hazards within the working environment, e.g. fire safety, etc. and report any issues regarding health and safety hazards e.g. slip and trip hazards, etc. that otherwise present themselves or come to your attention;

• Report any accidents/incidents, or unsafe situations to your supervisor or line manager;

QUALIFICATIONS, KNOWLEDGE, SKILLS AND EXPERIENCE:

QUALIFICATIONS
Minimum 5 GCSE’s or equivalent grades A-C (must include maths)
Essential
Purchase ledger or equivalent qualification
Desirable
Book Keeping
Desirable

HEALTH & SAFETY
Fire Warden training achievement
Desirable
First Aid at Work (1-Day) training achievement
Desirable
Display Screen Training achievement
Desirable

EXPERIENCE
Accounts Payables – processing invoices in high volumes
Essential
Administration duties
Essential
Microsoft Navision
Desirable

KNOWLEDGE and SKILLS
Excellent attention to detail Essential
Excellent organisational skills
Essential
Microsoft Excel – Average
Essential
Ability to use own initiative
Essential
Book Keeping
Desirable

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