Accounts Assistant / Purchase Ledger

Recruiter
Dolphin Square Limited
Location
London (Greater)
Posted
13 Apr 2018
Closes
16 May 2018
Sector
Accountancy
Contract Type
Permanent
Hours
Full Time
Accounts Assistant / Purchase Ledger

Dolphin Square is a unique residential complex which offers over 1000 furnished and unfurnished apartments, along with serviced apartments, corporate housing, Sports & Fitness Club, Moroccan themed Spa, and Bar & Grill / Club Lounge set around three and half acres of landscaped gardens in the heart of Westminster.

Dolphin Square Limited currently have a vacancy for a Accounts Assistant / Purchase Ledger This position reports to the Finance Manager and will be office based in Pimlico (near Victoria) in London. It is a full-time (40 hours per week over 5 days) permanent role.

The Accounts Assistant / Purchase Ledger will be responsible, for processing the day-to-day financial transactions in line with the Companies financial processes and procedures.

Key Responsibilities:

- Reviewing and entering purchase invoices and credit notes. Ensuring they are correctly coded and added to the relevant work flow path for authorisation.
- Help prepare weekly invoice payment runs, including compilation of backing documentation to support payments
- Reconciliation of supplier statements
- Review and analyse petty cash claims, ensuring costs are reasonable and in line with the company’s policies
- Analysis of tenant rent accounts, with any necessary arrears follow-up actioned
- Setting up and processing of new direct debits in the tenant ledger system
- Setting up and processing of new suppliers in the purchase ledger system
- Clerical tasks including filing of original invoices, credit notes and petty cash claims etc
- Processing daily cash/pdq banking and reconciliation
- Review and process utility bills of all-inclusive flats, and vacant flats
- Processing of daily post.
- Ad hoc support to the Finance Manager
- Assisting with month end routines
- Supporting year end processes, including assisting with routine audit queries

Qualifications and Experience:

- Solid work experience of purchase ledger is essential
- Strong IT and numerical skills, including intermediate level Excel
- Experience of Qube or similar property management systems would be preferable
- Experience with Opera, Micros, Brightlime or Phorest would also be preferable
- As part of a small busy team, it is essential that the successful candidate is a team player with excellent interpersonal skills and able to work to deadlines
- Hard-working and conscientious with excellent attention to detail and ability to prioritise tasks according to business requirements
- Able to use initiative and think logically in busy situations
- As an external face of the Finance team, ability to deal confidently with both internal and external queries face-to-face, over the phone and by email
- Able to work across multiple companies

Please e-mail your C.V together with a covering letter.

Due to the volume of applications we receive, unfortunately we are unable to respond to every application received. If you do not hear from us within two weeks of submitting your application, please assume your application has been unsuccessful. Thank you for your interest.

Dolphin Square Limited is committed to being an equal opportunities employer

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