Conveyancing Legal Secretary

Assertive Solutions
15 Mar 2018
03 Apr 2018
Contract Type
Full Time

We are supporting our client with the recruitment of an experienced Conveyancing Legal Secretary to provide support to the Commercial and Residential Property Partners. This is a great opportunity to join an established and friendly firm if you are seeking local work.

Key Responsibilities

· To support fee earners in the management of secretarial work load
· To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed
· To support fee earners in the maintenance of files by effective file management
· To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone
· To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners
· To assist in general office administration and the locating of files when necessary
· To undertake photocopying as and when required
· To transmit correspondence and other documentation by fax or email when necessary
· To deal with internal phone calls efficiently, politely and promptly
· To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member
· To ensure that all internal procedures are adhered to
· To manage own work allocation and productivity with minimum supervision
· To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required
· To provide reception cover as and when required
· To assist with banking, post, DX etc as and when required
· Supplying quotations to Clients in person and over the telephone
· Writing letters and financial documents
· Organising and maintaining case files
· Scheduling meetings and appointment and meeting Clients
· Liaising with Local Authorities and Land Registry
· Dealing with exchanges and completions.
· Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary)
· Costing and closing client file

Personal Qualities

· Self-motivated and able to organise own work with minimal supervision.
· Ability to handle demanding circumstances.
· Good time management
· A flexible approach to work.
· Committed to completing tasks and objectives.
· Ability to work to the required standard.
· Attention to detail and quality of work.
· Committed to improving working practices.
· Operates effectively as part of a team.
· Willing to offer help to all colleagues.
· Open and friendly
· Good people handling skills - both face to face and on the telephone

Experience Required

· Recent practical experience of legal secretarial work preferably as a conveyancing secretary
· Working knowledge of using software packages with good IT and keyboard skills.
· Experience of handling client enquiries both face to face and by telephone.

Desirable but not essential

· Previous use of legal case management software in particular Osprey
· Working knowledge of Excel
· A commitment to personal development
· A willingness to assist with business development

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