Conveyancing Legal Secretary

Harmony Recruitment & Development Ltd
10 Mar 2018
14 Mar 2018
Contract Type
Full Time

Due to expansion, our prestigious client is looking for an experienced Legal Secretary with a Conveyancing background to join their Practice. The Legal Secretary will provide administrative and secretarial support to the partners of the firm and the 'fee earners'.

The successful applicant will have the ability to audio type to a high level of speed and accuracy.

Key Responsibilities:-

·To support fee earners in the management of secretarial work load

·To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed

·To support fee earners in the maintenance of files with effective file management techniques

·To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone

·To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners

·To assist in general office administration and the locating of files when necessary

·To undertake photocopying as and when required

·To transmit correspondence and other documentation by fax or email when necessary

·To deal with internal phone calls efficiently, politely and promptly

·To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member

·To ensure that all internal procedures are adhered to

·To manage own work allocation and productivity with minimum supervision

·To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required

·To provide reception cover as and when required

·To assist with banking, post, etc. as and when required

·Supplying quotations to Clients in person and over the telephone

·Writing letters and financial documents

·Organising and maintaining case files

·Scheduling meetings and appointment and meeting Clients

·Liaising with Local Authorities and Land Registry

·Dealing with exchanges and completions.

·Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary)

·Costing and closing client file

If you would like to find out more before applying please call one of the team at Harmony on 01786 431498.

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