Grant Management Officer
ICRC is a neutral and impartial humanitarian organization, protecting & assisting victims of armed conflict & other situations of violence. Job Description
The International Committee of the Red Cross (ICRC) is a neutral, independent and impartial organisation whose exclusively humanitarian work seeks to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. The ICRC directs and coordinates the international relief activities conducted by the Red Cross and Red Crescent in situations of armed conflict. It also endeavours to prevent suffering by promoting and strengthening international humanitarian law (IHL) and universal humanitarian principles.
Scope of Position
The position of the Grant Management Officer sits within the Resource Mobilisation (REM) Team in the ICRC’s UK & Ireland Mission which reports to the Resource Mobilization (REM) division in ICRC Headquarters (Geneva). The REM division is in charge of coordinating mobilization efforts across the institution to engage with multiple stakeholders to maintain a sustainable stream of income for ICRC’s humanitarian operations worldwide.
This position is managed by the Senior Programme Funding Manager. The main scope of the position is as follows:
The London REM team is responsible for the ICRC’s institutional relationship with the UK’s Department for International Development (DFID). The team’s work includes negotiation and development of funding agreements, reporting on implementation of programmes and maintaining a network of contacts with DFID personnel in the UK and overseas.
This is a new position created in response to the expansion of responsibilities of the Senior Programme Funding Manager and will provide administrative and technical support, in particular managing the schedule of ICRC-DFID contract reporting across DFID funded operations.
The post-holder will require good knowledge of DFID or other donor reporting processes and programme cycle management.
The post holder will become well acquainted with the humanitarian policies, programs, structure and functioning of the ICRC.
The post-holder will be responsible for supporting the Senior Manager with the development of a strong network between the ICRC and DFID and ensuring that the ICRC has a well-managed process for its engagement with DFID. The post holder will support a timely reporting cycle and a customised service to partners and donors as well as support to the ICRC’s Delegations when engaging with DFID.
The Grant Management Officer’s role provides essential support and follow up to meet reporting requirements of DFID’s agreements with the ICRC and the Red Cross and Red Crescent Movement Partners. This will involve working closely with the Senior Manager providing administration support and database management; ensuring requests are handled within agreed timescales; development of reporting templates; analysis of current reporting to highlight good examples and set best practices; follow up on requests with DFID and ICRC’s Headquarters and Field Delegations.
Main Responsibilities & Tasks
Reporting Process Management
Provide support to Senior Programme Funding Manager ensuring she is aware of reporting timelines and donor requirements.
Develops and manages a schedule of reporting to DFID to support the timely flow of reporting and efficient processing of a large number of requests.
Maintain a systematic weekly database of DFID requests/asks from all operations
Engages with ICRC colleagues globally to follow up on information requests to support reporting by making a timely submission of asks to ICRC colleagues, and communicating needs and expected format clearly
Collects and consolidates relevant information for reporting on the multiyear institutional funding agreements.
Develops templates, identifies good examples and best practices in reports and information received from ICRC Delegations and Headquarters for feedback to DFID
Client Support and Relationship Management
- Acts as a first point of contact for requests and queries to the Senior Programme Fundraising Manager, processes requests in a timely manner and escalates where required.
Supports the Senior Programme Funding Manager in developing the working relationship with DFID country teams and the global network of DFID country offices
Supports the follow up on ad-hoc requests, such as requests for support from DFID country teams to finalize their project completion reports and annual reviews, by sourcing and supplying ICRC information in accordance with Information Handling and Confidentiality guidelines
Provides diary management for meetings between the REM Team and contacts in DFID, as well as conference calls between DFID and the ICRC when partners are in different countries
Coordinates with field delegations ahead of field visits by the Senior Programme Funding Manager on the agenda, briefing file and preparation ahead of meetings between delegations and donors.
Supports the organisation of visits by ICRC staff to DFID’s Headquarters in London. Coordinates with field delegations when meetings occur between senior ICRC staff and DFID or during visits by UK Ministers to ICRC Field Delegations
Arranges and participates in the Project Team and Steering Group meetings of the Joint Business Case/Results-based Framework (JBC/RBF).
Supports the Senior Programme Funding Manager to maintain institutional memory through systematic filing of country and instructional information, including emails, and management and sharing of information on team space.
Updates a contacts database of DFID contacts for HQ and operations.
Any other task as required in London with London Mission objectives.
Educated to Bachelors level in a relevant field or equivalent
Strong academic record and proven oral and writing abilities
Excellent English. Knowledge of other ICRC key working languages an advantage
Experience with DFID an asset, or Donor environment
Excellent administrative and organisational skills
Good knowledge of Programme Cycle Management (preferably DFID’s)
Good communicator and team worker
Experience using databases and developing processes for timely sharing of information
Ability to prioritise, practice good time management of multiple requests, analytical and organisational skills
Ability to handle confidential and sensitive information
Demonstrated ability to work under pressure and meet deadlines
Demonstrated sense of initiative, autonomy, flexibility and problem solving
Creative in providing a customized service to the donor/partner; able to listen to donors’ needs and translate them into concrete actions
Salary will be commensurate with qualifications and experience. All applicants must confirm they have the right to work in the United Kingdom.
Start date: May 2018
If you are interested in applying for this post and have the necessary qualifications and experience, please send your CV (no longer than two pages) together with a separate Word, Cover Letter in support of your application before midnight on Sunday 08 April 2018 to London@icrc.org.
In the subject line of your e-mail, please indicate: “Grant Management Officer”
Only short-listed candidates will be contacted.