Payments Officer

10 Mar 2018
14 Mar 2018
Contract Type
Full Time
My Client is a local Government authority and they are looking for an Payments Offiver to start ASAP for a 9 week contract. Details of the role are as follows:


  • To run Frameworki pay cycles in accordance with annual payment schedules agreed with the Finance Manager, for designated are and to provide cover for payment officers.
  • To reconcile each pay cycle with the previous period pay cycle and explain any variances. Any payments that should not be made should be “held” or “rejected”
  • To add variations to pay cycles in respect of adjustments i.e. payments made for 5 days after death, to adjust for manual payments made outside of pay cycle etc.
  • Send a Frameworki tasks to the Payments and/or Finance Manger requesting pay cycles be authorised and complete pay cycles when certified by the Manager,
  • Ensure Frameworki remittance advice are sent to providers using agreed method (currently post)
  • To ensure Frameworki interfaces successfully into Agresso and resolve any issues that may cause an interface file to fail.
  • To ensure any overpayments made to providers are reclaimed in a timely manner and that records of overpayments and reclaims are maintained. Credit control actions are taken if and when required.
  • Ensure that overpayment reclaims are correctly accounted for both in Frameworki and the Agresso accounting system.
  • To make manual/emergency payments through the Agresso accounting system for any payments required in between scheduled pay cycles.
  • To ensure all supplier queries relating to payments made through Frameworki are dealt with promptly and in accordance with good customer care practices.
  • To upload, reconcile and pay day care invoices through Frameworki, via the Agresso interface.
  • To liaise with suppliers, the Frameworki team and BT Managed Services to ensure suppliers are set up on both Frameworki and Agresso.
  • To undertake any additional payment related duties, as directed by the Payments Manager.

  • To provide a high standard of customer service, to both internal and external customers
  • To use the Council’s office-based and mobile IT services for the input, access and transmission of information using the appropriate level of information security and classification through the use of electronic mail, diaries, word-processing and spreadsheets as well as any specific job-related applications as required to carry out the duties of the post.
  • To comply with information rights legislation and the Council’s data quality standards by applying information management related policies. To report instances of non-compliance, errors, omissions or inadequacies in procedures to the business unit manager.
  • To know and adhere to the Council’s equal opportunities policy and equalities legislation and implement in relation to job responsibilities in employment and service delivery.
  • To take reasonable care for his/her own health and safety and any other person(s) who may be affected by his/her acts or omissions at work, in accordance with the Health & Safety legislation.
  • To support the Council’s role in planning for and responding to civil and council emergencies using skills/expertise of the post holder, and in accordance with council emergency procedures. To provide emergency contact details for the purposes of emergency and service continuity plans.
  • Work under the council’s smart-working policy.

  • Experience of making electronic payments to providers using feeder systems that interface into a main accounting system
  • An understanding of the need for proper financial and management controls when making payments to providers.
  • Experience of dealing with external customers and applying good customer care principles in the delivery of a front line financial service.
  • Experience of using core financial systems, databases and other supporting IT
  • Evidence of working as part of a professional team

  • Organised and able to produce work to tight deadlines and to acceptable standards
  • Able to demonstrate personal and professional credibility, and strong inter-personal skills
  • Able to identify improvements to processes, and contribute to problem-solving.
  • Demonstrate an understanding staff management including motivation, appraisals, supervisions, training and poor performance

Duration: Temporary – 25 weeks
Start: ASAP
Positions Available: 1
Location: W6 9JU
Hours: 9:00am to 5:15pm – 1 hour lunch
Pay Rate: £13.74 per hour

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