Project Coordinator

PromoVeritas Ltd
London (Greater)
11 Mar 2018
19 Mar 2018
Contract Type
Full Time
PromoVeritas are the independent promotional verification specialists - we use our care, knowledge, expertise and passion for detail to ensure that all types of promotion via whatever medium are shaped and delivered fairly, securely and in compliance with the law and general best practice.
So on a day to day basis we are busy advising and influencing the development of clients, promotions, judging competitions, running prize draws, implementing Willy Wonka style instant wins and overseeing voting for major TV shows. Our client base includes Pepsi, Walkers, ASOS, Barclays, HTC, Pringles, Kelloggs and over 200 more with a large part of work coming from projects run overseas - 50 countries in 2015 alone.

Job Title- Project Coordinator
Department - Operations
Reports to - Senior / Project Manager
Salary - £22,000 to £27,358 Plus company performance related bonus.
Hours - 9am to 5:30pm Monday to Friday
Holiday - Starts at 21 days (plus public holidays)

Role Purpose:

To provide a responsive and crucial function in the planning and implementation of consumer promotions from creating and managing timelines, identifying and managing risks, through to researching and purchasing prizes, handling data, selecting and contacting winners, and dispatching their prizes.

To manage and administer multiple allocated projects concurrently to ensure effective and efficient implementation of consumer promotions for our clients. To personally manage and deliver some projects (estimated 50%), followed by working alongside Project Managers to support them in delivering additional tasks for more complicated projects (40%) and some direction of Project Executive work (10%).

Key Account-abilities and Activities;
- Planning - preparing project plans, procedures and identifying the potential risks.
- Client Servicing - Communicating with clients via email, phone and face to face.
- Special Delivery - identify and apply suitable processes for prize draws and judging. Create winner communication scripts and trackers. Create prize cost sheets.
- Continuing professional development - Actively commit to self development.
- Team work

Estimate on how time is spent;
Planning - 20%
Winner selection - 10%
Winner communication - 25%
Prize research, purchase and fulfillment -15%
General administration (includes internal meetings, training and general office duties) - 30%

Key Contacts
Primary, internal: Project Managers, Project Executives, other Project Coordinators and Deputy Managing Director

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