Assistant to Financial Controller

11 Mar 2018
14 Mar 2018
Contract Type
Full Time
Assistant to Financial Controller

Duties and responsibilities:
- To assist in preparing and monitoring Annual, Half Yearly and ad hoc Budgets for the Company. To carry out ad hoc exercises at the request of the FC which fall reasonably within the scope of the job. To assist in the preparation of Statutory Financial Reports and to co-operate with external accountants in the annual audit.
- To manage the accounts staff and provide cover in the absence of the FC. Provide technical help to colleagues as required.
- To provide Management Information on a timely (monthly) basis to the operational managers of the Company so that decisions on the running of the business can be made in the light of up to date information.

- Prepare journals for month end Nominal ledger. Maintain Journal check list to ensure completeness and accuracy of month end accounts.
- Prepare monthly Profit & Loss reports, analysing fees and profits by profit centre with supporting statistics, Balance Sheet.
- Provide Monthly Variance Reports to the partners.
- Respond to ad hoc queries from managers with regard to accounting information.
- Maintain schedules of balance sheet accounts which reconcile with the Nominal Ledger at each month end notifying the FC of any items which are inconsistent with good accounting practice.

- Adjust accruals and prepayment schedules to reflect year end requirements.
- Complete the preparation of balance sheet reconciliations for presentation to external accountants and answer any questions arising.
- Issue request with supporting fee schedules to operational managers for Work in Progress figures and present WIP schedules to auditors within 6 weeks of Year End.

- Distribute Budget Questionnaires to Divisional Heads in accordance with timetable to ensure that all information is received in time to complete the preparation of budgets
- Set up and maintain Excel models
- Enter Budget data into model and prepare schedules of costs for inclusion in final budget. Prepare final trading budget.
- Liaise with Systems Administrator to ensure the budget is accurately inserted into the Sigma system.

- Complete preparation of tax schedules and present to auditors at commencement of audit.
- Liaise with Car Administrator to ensure that tax schedule of leased assets is ready for presentation to auditors at commencement of audit.
- Ensure that P11d records are kept up to date and that P11ds are prepared and submitted within HMRC deadlines
- Prepare VAT returns, submit within HMRC deadlines and reconcile with Nominal Ledger.
- Ensure that PAYE is paid within HMRC deadlines and reconcile with Nominal Ledger.

- Oversee work of Payroll Clerk and provide cover as necessary.
- Check monthly payroll coding and accuracy of date submitted to payroll bureau.
- Check commission calculations
- Check Control Account totals and reconcile to zero as necessary

- Ensure all capital items are entered onto the fixed asset register and maintain records of all entries made to the register
- Carry out monthly routine to effect depreciation entries in fixed asset register. Reconcile depreciation charge between the balance sheet and profit & loss account each month
- Reconcile for each category of fixed asset the capital and accumulated depreciation account on the fixed asset register and the balance sheet at the month end.
- Visit branch offices from time to time to carry out internal audit of fixed assets.

Key competencies required:
- Background and experience
- AAT qualification min progressing on a higher qualification (ACA, ACCA or CIMA)
- Successful track record in a Finance role within business.
- Experience of working in a professional service environment is preferred.

Key Skills:
- A collaborative working approach.
- Good verbal and written skills, with the ability to analyse and present data and conclusions in an organised and concise manner at all levels throughout the organisation.
- Good presentation skills for communication with Partners and senior management, as well as all employees.
- Team management and development.

Personal Qualities:
- Professional style and personality.
- A corporate mentality and strong team orientation.
- Responds positively to fee earning professional colleagues.
- High standard of personal presentation and appearance.
- Enthusiasm and ambition.
- Confidence and credibility at senior level.
- Ability to produce creative solutions

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