Licencing Operations Specialist

Brook Street UK
10 Mar 2018
10 Apr 2018
Contract Type
Full Time
Licensing Operations Specialist


Brook Street is currently working on behalf of our Global IT Client to recruit a Licensing Operations Specialist. This is a contract role based in Reading to start ASAP until June 2018 with potential to be extended to 18 months.

The Licensing Operations Specialist supports the sales process by working in a team that creates and supports the processing of software licensing contracts for large and medium size customers. Duties of the team include the creation of pricing proposals and related documents while providing quality assurance and processing support.

Team/Department Mission
The Licensing Operations Team ensures the accurate creation and timely processing of Volume Licensing contracts. The team is tasked with:

* Creation of customer price sheets, product selection forms, program signature forms. required amendments and any other documents as part of contracts creation
* Tracking deals from creation to completion to ensure smooth processing and managing arising queries in order to close deals successfully and swiftly
* Fielding processing and operational queries and supporting Licensing Sales Specialists (LSS) and Partners with pricing and operational issues
* Being point of contact with Operations Centre for any queries and engaging with EOC to support processing and successful execution of submitted documents
* Minimising processing times and delays and obtaining clarifications promptly to enable rapid revenue recognition for the UK Subsidiary

Key Accountabilities

Main responsibilities of this role are to:

* Create VL contracts and related documents as requested by LSS and Partners and provide them to Partners
* Contribute to the high standards kept by the licensing community by adhering to and sharing best practices and insights on operational excellence, and keeping abreast with changes and updates
* Work to a high level of accuracy, ensuring all details entered are correct and within SLAs
* Field queries on contract processing and licensing operations
* Validate and track contracts received from Partners, ensuring all documents going from LicOps to EOC will be processed correctly
* Provide deal-specific support to the LSS where required, following the deal to completion and owning the operational aspects of the deal
* Available for month-end activities relating to deal-processing and holiday covers
* Contribute to continuous improvements in processes and high standards of the team

Knowledge, Skills and Experience

The ideal candidate is diligent and disciplined in their work. They should be able to complete required tasks with timed deadlines, under high pressure and keep a cool head. A can-do approach and ability to react to last minute changes and requests is needed. The ability to own and complete tasks individually is vital but they should also work well within a team and provide support and contribute to the success of the wider team and our Partners.

They will have the desire to see things through to completion and assume ownership and accountability to operational issues until resolved. They will have a very keen eye for detail, a high level of accuracy and be able to demonstrate real interest and desire to adhere to a personal high standard.

Candidates should have good working knowledge of Microsoft Office, particularly Excel. Previous experience in contract validation and creation is preferable but not required. However, relevant previous experience and/or strong existing knowledge of Microsoft Volume Licensing will stand them in good stead.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: up to £29,000 per annum depending on experience plus end of contract bonus

Location: Reading

Application Deadline: 10am Wednesday 7th March 2018

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