Supplier Processing Assistant - Fixed Term Contract (Maternity Cover)

Champneys Health Resorts
10 Mar 2018
18 Mar 2018
Contract Type
Full Time

Job Title:

Supplier Processing Assistant

Reporting to:

Supplier Processing Supervisor

Direct reports:



The Supplier Processing Assistant will be joining a successful and challenging business where the ideal candidate will have experience in a high volume low value processing environment. The successful candidate will be responsible for the purchase ledger at two to three of the group’s sites.

The privately owned Group with an annual turnover of £38 million comprising of 4 significant resort spas, a destination spa hotel, 6 high street retail spas, training college and a significant royalty business from branded products distributed worldwide.

Key Purpose of role:

The co-ordination and processing of purchase ledger transactions to ensure that suppliers are paid within agreed payment terms and in accordance with relevant controls and procedures.

Main Duties and Responsibilities

  • Receipting purchase invoices from suppliers

  • Matching purchase invoices to Purchase Orders, ensuring that purchase order has been correctly approved

  • Coding and data entry of purchase invoices onto purchase ledger

  • Reconciliation of supplier accounts including resolution of any queries and disputes

  • Preparation of purchase ledger payment runs

  • Maintenance of supplier account information (contact details, bank details etc.)

  • Month-end and year-end purchase ledger procedures and reconciliations

  • Aged Creditor management and variance analysis reporting

  • Processing online payments through banking portal

  • Assist with improving processes and procedures to support supplier processes and operational efficiencies in cost controls.

(The above list is not exhaustive and subject to change as business dictates)

Principal working relationships (internal & external)

  • Suppliers

  • Supplier Agents

  • Senior Managers

  • Resort Head of Departments

  • Auditors


  • Experience in multisite, high volume low value purchase ledger processing

  • Proficient in the use of accounting software and Microsoft Office suite (Excel, Word, Outlook etc.)

  • Numerically savvy with good attention to detail and high standards

  • Professional written and verbal communicator

  • Able to build trust, communicate effectively, collaborate with others, solve problems and demonstrate high integrity

  • Team player


Office base:

Group Accounts Office, Champneys Tring Health Resort, Hertfordshire

Core Hours:

Monday to Friday, 08:30 am to 5.00 pm (Overtime as required for performance of duties) with 30 minute lunch break

Annual holiday entitlement:

28 days (including bank holidays). Rising to 33 upon completion of 5 years service - 1 additional day following completion of two years service, then 1 additional day upon completion of three and four years and 2 additional days upon completion of the fifth year

Employee benefits:

Staff discounts on product and treatments of up to 50%



Base salary: Competitive

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