Submissions Manager / Bid Writer - FM

£40000 - £450000 per annum + COMMISSIONS / CAR ALLOWANCE
21 Oct 2013
18 Nov 2013
Hayley Evans
Contract Type
Full Time
Submission Manager / Bid Writer required to be assigned to specific bids. As Submission Manager, you will support both the Bid Lead and Bid Manager whilst reporting into the Sales Operations team.

Based in London you will have lead Bid/Writing experience ideally within a Facilities Management / Building Services industry.

Specifically you will ensure the smooth coordination and production of all bid proposal documents from EOI through to final tender. You will ensure that they follow best practice, deliver the clients key messages, are presented well, read well and are submitted on time, without last minute panics.

An ability to juggle a demanding workload and to satisfy the diverse requirements of the individual BD Leads will be crucial to the success of this role. You will;

* Develop, win agreement to and manage the bid production plan for each submission. Produce regular reports on progress against plan, identifying issues and proposing the appropriate resolution
* Objectively review bid submissions for quality, accuracy and potential improvement. Edit and refine text produced by others including more senior member of the team. This will typically involve contributions from BD and SMEs including supply chain, finance, commercial, legal and operational delivery
* Coordinate day to day communication with the client as appropriate, eg processing of clarification questions, data room monitoring and communication
* Facilitate workshops with the document authors to develop win themes, story boards and document structure that help the team to produce a clear, consistent and complete submission document
* Co-ordinate the use of the bid writing and graphics design resources as appropriate
* Identify and insert appropriate case study evidence to support the submission. Identify and source new evidence where it doesn't exist
* Coach proposal authors in persuasive writing and proposal best practice as appropriate
* Be the author of selected proposal sections as appropriate
* Complete prequalification questionnaires as required
* Manage the proposal review process prior to submission to ensure a complete and high quality submission is delivered
* Ensure proposal documents are printed/ uploaded to the agreed quality and timescales
* Ensure bid production is completed within the agreed budget
* Develop and maintain the clients proposal document templates in line with company branding
* Manage collaborative workspace for proposals
* Ensure continuous refreshment of the Bid Library with the latest bid and company information, proposal content and examples of best practice
* Experience of using InDesign or Illustrator software desirable (not essential)

Up to £45k + commissions + car allowance
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