Legal Secretary

Selection Group Ltd
08 Mar 2018
17 Mar 2018
Contract Type
Full Time

SF Group currently have a fantastic opportunity for an experienced Legal Secretary to join this well know law firm based in the centre of Leeds. Working within the Private Client department you will be responsible for providing secretarial and PA support to a Partner and Assistant. This is a busy and varied role where you will be responsible for providing an effective and efficient support to these busy Fee Earners, therefore our client is seeking someone who is an experienced Legal Secretary with excellent organisational skills and the ability to juggle a busy workload.

Key responsibilities:

  • To provide full secretarial support to include word processing, diary management, regular and accurate filing, archiving, emailing, photocopying, dealing with telephone enquiries, billing and time recording. Software used includes Outlook and the Microsoft Office suite, primarily Word and Excel, along with the firm's accounting software (Axxia), Big Hand (digital dictation), and Oyez forms
  • Acquire sufficient knowledge of the typical aspects of the areas of work to be able to carry out routine tasks with minimal instruction e.g. generate correspondence and draft documents on request using standard forms and letters
  • To perform other secretarial and administrative duties as may be required from time to time but not specifically referred to above
  • To maintain clear and precise communications with other members of staff and to treat them with politeness and consideration at all times
  • To deal with enquiries from telephone callers and clients effectively and efficiently and to ensure that all telephone messages requiring answers are responded to by you or communicated to the correct person for response in a timely fashion, as appropriate
  • To ensure all stock, equipment and machinery is used and maintained in a safe and secure manner and in accordance with the firm's Office Manual and to report any faults immediately to a secretarial coordinator
  • To comply at all times with the current versions of the Money Laundering Regulations as they apply to solicitors, the Solicitors' Accounts Rules, the Solicitors' Practice Rules, the Solicitors' Investment Business Rules and all other practice rules and regulations from time to time in force as set out in the relevant Law Society's Guide or required by the SRA
  • To ensure that client, matter, financial and time input documents are completed in accordance with the Office Manual and submitted to Accounts Department
  • To maintain files in a neat and orderly state and in compliance with Lexcel guidance
  • To maintain time recording on all client matters and to arrange for the chargeable time so recorded to be put into the firm's computerised time recording system on a daily basis
  • Where capacity allows, provide overflow assistance, principally via the Big Hand dictation system

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