Legal Secretary - International Arbitration

Owen Reed Ltd.
London (Greater)
08 Mar 2018
07 Apr 2018
Contract Type
Full Time
Owen Reed are recruiting for a Legal Secretary to join a top London law firm in the West End.

The Legal Secretary will join the International Arbitration team. The Legal Secretary will be provide support to an allocation of fee earners and a partner. The Legal Secretary will provide a wide-ranging legal secretarial and support function for the legal staff at the office

General Responsibilities of the Legal Secretary
• Produce all typing, dictation and secretarial services, correspondence and faxes
• Prepare standard documents from templates. Also, preparing court forms and other standard forms
• Opening new clients and matters on the database system.
• Carrying out conflict checks.
• Carrying out general administration tasks, including photocopying, scanning and document preparation.
• Maintaining diary and schedules for fee earners, including travel arrangements, preparing itineraries and organising internal and external lunches.
• Processing expenses and bill preparation
• Managing time entry and management for fee earners
• Conducting legal searches, as required
• Answering and dealing with telephone calls.
• Organising and liaising with clients and other third parties for meetings and conference calls.
• Communicating and liaising with colleagues and the Firm’s other offices on day to day matters.
• Maintaining professional and effective dialogue with clients when fee earners are absent, ensuring close liaison with exemplary client care; proactively supporting Firm-wide client service initiatives.
• Maintaining up to date and accurate client contact database
• Organising and maintaining filing systems.
• Assisting other secretaries, fee earners and staff as required.
• Covering secretarial support during absences including, but not limited to, holiday and sickness.
• Covering other support functions as and when required.

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